Office Assistant

Xperi; Warszawa; On-site; PLN 40,000 - 52,000; Full time

Job summary

Xperi in Warszawa is seeking a friendly Receptionist to greet visitors, manage mail and calls, and support day-to-day office operations in a fast-paced tech environment.

You will liaise with suppliers, coordinate meetings, maintain records, and help organize events while ensuring a welcoming atmosphere. Fluency in Polish and English, plus MS Office skills, are essential.

This role offers a hybrid/onsite setup with a supportive team and opportunities to grow within a global tech company.

Qualifications

• Native-level Polish and fluent English, written and spoken.
• Proficiency in MS Office (Word, Excel, Outlook).
• Experience in reception/front desk is a plus but not required.

Responsibilities

• Greeting and assisting visitors, clients, and guests in a professional manner.
• Liaising with suppliers, external service providers, and office building management.
• Reporting facility and maintenance issues and monitoring timely resolution.
• Handling incoming and outgoing correspondence, coordinating courier and postal services.
• Booking and preparing meeting rooms, arranging refreshments and catering for meetings.
• Ordering office and kitchen supplies, ensuring adequate stock levels.
• Updating and maintaining office records, systems, and reception access databases.
• Assisting in the organization of office events, including obtaining quotations and coordinating deliveries.

Skills

Polish (Native)

English (Fluent)

Tools

MS Office

Job description

Xperi invents, develops and delivers technologies that create extraordinary experiences at home and on the go for millions of people around the world. Powering billions of consumer electronics, connected cars and digital content titles, we make entertainment more immersive, driving more intelligent and every interaction seamlessly personalized through our renowned consumer brands: DTS®, HD Radio™ and TiVo®.

Xperi (NYSE: XPER) is a publicly traded technology company headquartered in San Jose, CA with employees across North America, Europe and Asia. Come join a thriving team where you can play an integral role in shaping the future of entertainment technology.

Reception

• Greeting and assisting visitors, clients, and guests in a professional manner while ensuring their comfort and providing positive visitor experience.

• Liaising with suppliers, external service providers, and office building management.

• Reporting facility and maintenance issues and monitoring timely resolution.

• Handling incoming and outgoing correspondence, coordinating courier and postal services.

• Booking and preparing meeting rooms, arranging refreshments and catering for meetings.

Office Administration & Operations

• Ordering office and kitchen supplies, ensuring adequate stock levels.

• Updating and maintaining office records, systems, and reception access databases (e.g., employee badge records, employee and contractor seating plans, access to external procurement platforms, etc.).

• Assisting in the organization of office events, including obtaining quotations, placing orders, and coordinating deliveries.

Key Competencies

• Ability to create a welcoming and professional office environment, ensuring that all visitors, clients, and guests feel comfortable, valued, and well supported.

• Strong organizational skills, including effective work planning, prioritization, and adaptability to changing circumstances.

• Efficient use of company budgets and resources.

• Proven problem-solving ability, with a proactive approach to identifying and recommending solutions.

• High level of initiative, accountability, and commitment to seeing tasks through to completion.

• Native-level Polish and fluent English.

• Proficiency in MS Office.

Nice to Have

• Previous reception or front desk experience is welcome but not required.

Life @ Xperi

At Xperi, we value People, Customers, Performance and Innovation. We are dedicated to creating a workplace where all employees have a voice and sense of belonging, feel safe and valued, and are acknowledged for how their unique differences contribute to organizational culture and business outcomes.

Our employees and their families are important to us, and our comprehensive pay, stock and benefits programs reflect that. Xperi supports personal well-being, builds financial security and enables employees to share in our collective success.

Rewards include:

• Competitive compensation (salary, equity and bonuses) and comprehensive benefits designed to foster work-life balance, care for your health, protect your finances and help you save and invest for the future.
• Generous paid time away from work, including flexible time off, holidays and sick time, health and wellness initiatives, and a charitable match program to help you give back to your community.
• Great perks, which vary by location and can be site-specific: employee discounts, transportation reimbursements, subsidized cafes and fitness facilities.
• A flexible, hybrid work environment combining the best of in-office collaboration and community-building along with the benefits of working from home.