Operations Coordinator

Baltic Power Sp. z o.o.; Polska; Hybrid; PLN 110,000 - 160,000; Full time

Job summary

Baltic Power is leading Poland’s first offshore wind project, delivering safe, reliable power from the Baltic Sea. We seek an Operations Coordinator to support the O&M organization, acting as a bridge between Site Operations, Contractors, Asset Management and Corporate Functions.

The role ensures governance, timely reporting, contract support and action follow‑ups. Ideal candidates have 3+ years in operations coordination within energy or offshore sectors, fluent Polish and English, and strong

Qualifications

• 3+ years of experience in operations coordination, project support, contract administration or a similar role within the industrial, energy or offshore sector.
• Strong organisational, stakeholder management and reporting skills, with experience working across Operations, Finance, Procurement and contractor organisations.
• Fluent Polish and English, with proficiency in Microsoft Office and business management systems.

Responsibilities

• Coordinate interfaces between Site Operations, Asset Management and Corporate Functions.
• Support operational budget tracking and cost control.
• Coordinate collection and consolidation of operational data and contractor inputs for reporting.
• Support implementation and follow‑up of operational improvement initiatives.
• Maintain operational processes and ensure timely preparation of reporting inputs.
• Coordinate short‑term operational planning and activities.

Skills

Polish fluency

English fluency

Organisational skills

Tools

Microsoft Office

Business management systems

Job description

Baltic Power is a joint venture between two regional leaders of energy transition, Northland Power and ORLEN, pioneering Poland’s offshore wind industry and driving the country’s energy transformation. We are constructing the very first offshore wind farm in the Polish part of the Baltic Sea. With a planned capacity of 1.1 GW, the project will play a key role in strengthening the country’s energy mix and supporting the transition to lower‑carbon power generation. By joining Baltic Power, you will contribute to the development and long‑term operation of a large‑scale renewable energy asset. You will work alongside experienced professionals and international partners to ensure safe, efficient, and reliable delivery of clean electricity to approximately 1.5 million households. You'll work with the world's most advanced 15 MW offshore turbines and define the best operational practices for a new branch of Polish industry. We are looking for individuals who value safety, collaboration, and technical excellence, and who are motivated to contribute to the responsible development of renewable energy in Poland.

Join the team powering Poland’s first offshore wind farm

We are looking for an Operations Coordinator to join our Operations & Maintenance (O&M) organization to ensure the wind farm performs at its best. In this role, you will support the Operations Manager in the coordination and administration of O&M activities, acting as a key interface between the Site Organisation, Contractors, Asset Management, Finance, Procurement and other Corporate Functions. The role ensures effective governance, timely and accurate operational input to reporting processes, contract support, planning and follow‑up of operational actions.

Key Responsibilities

• Coordinate interfaces between Site Operations, Asset Management and Corporate Functions.
• Support operational budget tracking and cost control.
• Coordinate the collection and consolidation of operational data and contractor inputs required for reporting.
• Support the implementation and follow‑up of operational improvement initiatives.
• Maintain operational processes and ensure timely preparation of reporting inputs.
• Coordinate short‑term operational planning and activities.

Major Tasks:

• Coordinate the collection and consolidation of operational inputs required for monthly O&M reporting.
• Support the preparation of annual budgets and forecasts by providing and consolidating operational inputs.
• Follow up on purchase requests, purchase orders and invoices related to Operations.
• Maintain action trackers and operational readiness plans and follow up on agreed actions.
• Coordinate operational inputs and preparation for Operations management meetings.
• Coordinate the collection and validation of Contractor KPI data for inclusion in performance reporting.
• Support mobilisation and onboarding activities.
• Maintain accurate and up‑to‑date operational documentation and records.
• Consolidate planning inputs received from Contractors and ensure alignment with operational requirements.
• Support short‑term work planning and the coordination of operational activities as required.
• Act as the focal point for Operations in interactions with Finance, Procurement, HR and other Corporate Support Functions.
• Perform additional duties and responsibilities assigned by the Operations Manager in support of the O&M organisation.
• Ensure that key decisions, actions and meeting minutes from stakeholder meetings are properly documented and followed up.

Key Deliverables

• Consolidated operational inputs for monthly O&M performance reporting
• Operations budget and cost tracking updates
• Contractor KPI data and supporting operational information
• Up‑to‑date action trackers
• Up‑to‑date operational risk registers
• Consolidated inputs for annual and long‑term planning in coordination with Asset Management

Qualifications & Skills

• 3+ years of experience in operations coordination, project support, contract administration or a similar role within the industrial, energy or offshore sector.
• Strong organisational, stakeholder management and reporting skills, with experience working across Operations, Finance, Procurement and contractor organisations.
• Fluent Polish and English, with proficiency in Microsoft Office and business management systems.

Why join us?

• Be part of Poland’s first offshore wind farm and help shape an entirely new sector in Poland
• A culture that values skills over certificates
• Influence the development of operational standards for future Polish offshore wind projects
• Competitive salary and benefits package

This job description outlines the core responsibilities and requirements for this role, but responsibilities may evolve as the project and organization mature. At Baltic Power, we are committed to creating an inclusive and accessible workplace. If you require any adjustments during the recruitment process, please contact our Talent Acquisition team at [e-mail] confidentially — we are here to support you.