Multi-Facility Staffing Scheduler

Wisconsin Illinois Senior Housing Inc. WISH Home Office; Polska; Hybrid; PLN 129,000 - 151,000; Full time

Benefits offered by this job

Hybrid remote work opportunity

Health, dental, and vision insurance

Paid time off

Early wage access

Supportive leadership team

Job summary

Wisconsin Illinois Senior Housing, Inc. (WISH) seeks a dependable Multi-Facility Staffing Scheduler to manage nursing staff schedules across several skilled facilities.

This hybrid remote role combines home-based planning with occasional facility visits as needed. The successful candidate will collaborate with Administrators and Directors of Nursing to ensure shifts are covered, monitor staffing levels, and optimize coverage while controlling costs.

Qualifications

• Previous scheduling experience preferred, ideally in healthcare, skilled nursing, or long-term care.
• Strong organizational and time-management skills are required.
• Ability to manage schedules and changing priorities across multiple facilities.
• Strong communication, customer service, and problem-solving skills.
• Excellent attention to detail and ability to work independently.
• Comfortable using computers, Microsoft Office, and scheduling systems.
• Experience with Smartlinx scheduling software is a plus, but not required. Training will be provided.
• Ability to stay calm, organized, and flexible when staffing needs change.

Responsibilities

• Create, update, and manage nursing staff schedules for multiple facilities.
• Monitor staffing levels to ensure shifts are properly covered.
• Handle call-offs, open shifts, schedule changes, and last-minute staffing needs.
• Work closely with facility Administrators, Directors of Nursing, and nursing staff to solve scheduling challenges.
• Track employee availability, time-off requests, and scheduling preferences.
• Identify staffing shortages early and help find solutions.
• Help control staffing costs by reducing unnecessary overtime and agency use.
• Keep accurate scheduling records and assist with staffing reports.
• Use scheduling software to manage schedules and track staffing needs.
• Travel to assigned facilities as needed, typically once per week or based on business needs.
• Build positive working relationships with facility leaders and employees.
• Perform other duties as assigned.

Skills

Scheduling experience

Organizational skills

Communication skills

Problem-solving

Attention to detail

Travel readiness

Microsoft Office

Scheduling software

Tools

Smartlinx scheduling software

Microsoft Office

Job description

Position: Multi-Facility Staffing Scheduler
Location:Madison area or surrounding communities
Status: Full-Time
Schedule: Flexible Schedule - Hybrid Remote / Work From Home with Occasional Facility Travel

Wisconsin Illinois Senior Housing, Inc. (WISH) is looking for a dependable, organized, and motivated Multi-Facility Staffing Scheduler to help manage nursing schedules across multiple skilled nursing facilities.

Are you someone who enjoys staying organized, solving problems, and working with people? Do you like taking ownership of your work and finding ways to make things run more smoothly? If so, we may have a place for you in our WISH community!

This is a hybrid remote position that offers the flexibility to work from home while visiting assigned facilities as needed, potentially once per week.

Position Summary

The Multi-Facility Staffing Scheduler is responsible for creating and managing nursing staff schedules across multiple skilled nursing facilities. This position works closely with facility Administrators, Directors of Nursing, and nursing staff to make sure shifts are covered and staffing needs are met.

The ideal candidate is organized, communicates well, works independently, and can handle changes in a fast-paced healthcare environment.

Compensation and Benefits

• $24.00-$28.00 per hour, based on experience and qualifications

Benefits include:

• Hybrid remote work opportunity
• Health, dental, and vision insurance
• Paid time off
• Early wage access
• Supportive leadership team

Benefits vary by employment status (Full-Time, Part-Time, PRN).

Key Responsibilities

• Create, update, and manage nursing staff schedules for multiple facilities.
• Monitor staffing levels to make sure shifts are properly covered.
• Handle call-offs, open shifts, schedule changes, and last-minute staffing needs.
• Work closely with facility Administrators, Directors of Nursing, and nursing staff to solve scheduling challenges.
• Track employee availability, time-off requests, and scheduling preferences.
• Identify staffing shortages early and help find solutions.
• Help control staffing costs by reducing unnecessary overtime and agency use.
• Keep accurate scheduling records and assist with staffing reports.
• Use scheduling software to manage schedules and track staffing needs.
• Travel to assigned facilities as needed, typically once per week or based on business needs.
• Build positive working relationships with facility leaders and employees.
• Perform other duties as assigned.

Qualifications

• Previous scheduling experience preferred, ideally in healthcare, skilled nursing, or long-term care.
• Strong organizational and time-management skills are required.
• Ability to manage schedules and changing priorities across multiple facilities.
• Strong communication, customer service, and problem-solving skills.
• Excellent attention to detail and ability to work independently.
• Comfortable using computers, Microsoft Office, and scheduling systems.
• Experience with Smartlinx scheduling software is a plus, but not required. Training will be provided.
• Ability to stay calm, organized, and flexible when staffing needs change.
• Dependable, self-motivated, and able to follow through on responsibilities.
• Willingness to travel to assigned facilities as needed.

What to Expect in the Hiring Process

• Initial contact within 1-2 business days
• 1-2 interviews with leadership
• Streamlined electronic onboarding
• Structured orientation and ongoing leadership support
• Opportunity to be part of a successful team!

Wisconsin Illinois Senior Housing, Inc. (WISH) is a nonprofit organization dedicated to providing compassionate, high-quality care across a continuum of services, including skilled nursing, rehabilitation, assisted living, memory care, and home health.

Our core values guide everything we do:

Do the Right Thing | Foster Positive Relationships | Be Committed | Be Innovative | Coach, Guide, and Lead

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to protected status.