Multi-Facility Nursing Staffing Scheduler (Hybrid)

Wisconsin Illinois Senior Housing Inc. WISH Home Office; Polska; Hybrid; PLN 129,000 - 151,000; Full time

Benefits offered by this job

Hybrid remote work opportunity

Health, dental, and vision insurance

Paid time off

Early wage access

Supportive leadership team

Job summary

Wisconsin Illinois Senior Housing, Inc. (WISH) seeks a dependable Multi-Facility Staffing Scheduler to manage nursing staff schedules across several skilled facilities.

This hybrid remote role combines home-based planning with occasional facility visits as needed. The successful candidate will collaborate with Administrators and Directors of Nursing to ensure shifts are covered, monitor staffing levels, and optimize coverage while controlling costs.

Qualifications

• Previous scheduling experience preferred, ideally in healthcare, skilled nursing, or long-term care.
• Strong organizational and time-management skills are required.
• Ability to manage schedules and changing priorities across multiple facilities.
• Strong communication, customer service, and problem-solving skills.
• Excellent attention to detail and ability to work independently.
• Comfortable using computers, Microsoft Office, and scheduling systems.
• Experience with Smartlinx scheduling software is a plus, but not required. Training will be provided.
• Ability to stay calm, organized, and flexible when staffing needs change.

Responsibilities

• Create, update, and manage nursing staff schedules for multiple facilities.
• Monitor staffing levels to ensure shifts are properly covered.
• Handle call-offs, open shifts, schedule changes, and last-minute staffing needs.
• Work closely with facility Administrators, Directors of Nursing, and nursing staff to solve scheduling challenges.
• Track employee availability, time-off requests, and scheduling preferences.
• Identify staffing shortages early and help find solutions.
• Help control staffing costs by reducing unnecessary overtime and agency use.
• Keep accurate scheduling records and assist with staffing reports.
• Use scheduling software to manage schedules and track staffing needs.
• Travel to assigned facilities as needed, typically once per week or based on business needs.
• Build positive working relationships with facility leaders and employees.
• Perform other duties as assigned.

Skills

Scheduling experience

Organizational skills

Communication skills

Problem-solving

Attention to detail

Travel readiness

Microsoft Office

Scheduling software

Tools

Smartlinx scheduling software

Microsoft Office

Job description

Wisconsin Illinois Senior Housing, Inc. (WISH) seeks a dependable Multi-Facility Staffing Scheduler to manage nursing staff schedules across several skilled facilities.

This hybrid remote role combines home-based planning with occasional facility visits as needed. The successful candidate will collaborate with Administrators and Directors of Nursing to ensure shifts are covered, monitor staffing levels, and optimize coverage while controlling costs.