Material Review Coordinator

Biogen; Warszawa; Hybrid; PLN 85,000 - 114,000; Full time

Benefits offered by this job

Annual bonus

Remote work allowance

Professional development funding

Job summary

Biogen Poland in Warsaw is seeking a Material Review Coordinator to streamline regional and affiliate material reviews, partnering with Material Owners and external agencies to plan future content and localization. You will input metadata, support Veeva Vault InSCite users, maintain asset quality, and help drive KPIs through dashboards and reports.

Collaboration with BPO and IT Support will be part of your daily work.

Qualifications

• Bachelor’s degree or international qualification related to service area.
• Minimum of 2 years of experience in material review for pharma or creative agency.
• Proficiency with Veeva Vault for content management.
• Familiarity with metadata standards and classification systems.
• Strong computer aptitude and ability to learn systems quickly.
• Excellent attention to detail and ability to manage multiple projects.
• Proficient in English; other languages are a plus.

Responsibilities

• Drive regional and affiliate material review processes with localization in mind.
• Onboard and coordinate training on materials review and localization workflows.
• Collaborate with Material Owners and external agencies to plan reviews.
• Track metrics and analyze data to report via dashboards and reports.
• Coordinate with BPO and IT Support to propose system enhancements and testing.
• Maintain and monitor assets in Veeva Vault InSCite.
• Guide Material Owners through creation, updates, and localization steps.
• Align taxonomy and metadata across stakeholders; establish KPIs.
• Keep training materials and work instructions up to date and compliant.
• Facilitate interactions with regional teams to ensure efficient reviews.

Skills

Detail-oriented

English proficiency

Strong communication

Cross-functional collaboration

Ability to learn systems

Education

Bachelor’s degree or international qualification

Tools

Veeva Vault

Job description

About This Role

As a Material Review Coordinator on the GBS Material Review Team, you will play a pivotal role in streamlining the material review process at both the regional and affiliate levels. You will partner with Material Owners across various functions and regions, as well as with external agencies, to plan future material creation and reviews. By providing operational support and expertise on metadata input, you'll ensure the efficiency and accuracy of the review process. Your collaboration with Biogen’s Material Review Librarians and Veeva Vault InSCite users will aid in the creation and localization of marketing and medical materials. This role is essential in maintaining quality standards and ensuring compliance with regional and local regulations, thus directly contributing to the business's operational excellence and strategic goals.

What You’ll Do

• Drive the material review process at regional and affiliate levels, ensuring efficient communication for localization.
• Onboard and coordinate training for new team members on the materials review and localization process.
• Partner with Material Owners and external agencies to optimize and plan material reviews.
• Track key metrics and analyze data to report on the material review process through dashboards and periodic reports.
• Collaborate with BPO and IT Support teams to propose system enhancements and participate in User Acceptance Testing.
• Maintain and monitor quality of assets in Veeva Vault InSCite.
• Act as a point of contact for Material Owners, guiding them through creation, updates, and localization processes.
• Support alignment of taxonomy and metadata across company stakeholders and establish KPIs.
• Ensure all training materials, guidelines, and work instructions are up to date and compliant.
• Facilitate interactions with regional teams, ensuring efficient material review processes.

Who You Are

You are an organized and detail-oriented individual who thrives in a fast-paced environment. Your excellent communication skills enable you to build strong relationships across diverse teams. You possess a proactive mindset, always seeking ways to improve processes and drive efficiency. Your adaptability allows you to learn new systems quickly, and you take pride in delivering high-quality work. Your collaborative nature makes you an asset to any team, and your passion for operational excellence is evident in your work.

Required Skills

• Bachelor’s degree or Internationally recognized qualification related to service area.
• Minimum of 2 years of experience in handling material review processes for a multinational pharmaceutical company or creative agency.
• Proficiency in using electronic tools like Veeva Vault for content management.
• Demonstrated familiarity with metadata standards and classifying systems.
• Strong computer aptitude and ability to learn systems quickly.
• Strong attention to detail and capability to manage multiple projects and priorities.
• Proficient in English; additional languages are an advantage.

Preferred Skills

• Project management experience and ability to work in cross-functional teams.
• Previous experience in the pharmaceutical industry.
• Experience in Shared Services/Global Business Services delivering relevant services to an international client base.

Additional Employment Conditions

• This role is in hybrid model of work.
• Please note that the role requires a candidate to be a holder of work permit & residency in Poland.

About Biogen Poland

Our Warsaw office is a complex hub for local, regional and global roles. Regardless our role and reporting line we’re driven every day by our unique purpose, working passionately to change the lives of patients affected by rare and devastating diseases. This is what gives us pride, inspires us and gives us fuel to push the boundaries of innovation. We represent over 30 nationalities and celebrate the strength that comes from differences in backgrounds, experiences, and perspectives. This commitment to fostering a supportive and inclusive workplace earned us a Great Place to Work Certificate and Best Places to Work Awards consecutively since 2021 in Poland and Europe. If our mission resonates with your heart and career aspirations, we’re inviting you to join our team.

About Global Business Services (GBS)

The Global Business Services (GBS) team transforms Biogen’s business processes, scaling global operations and fueling commercial growth and innovation. GBS adds value by delivering business solutions and support services through a global delivery model, operational transparency, and best practices. Aiming to be a world-class organization, GBS excels in people, solutions, execution, and partnerships, championing a continuous improvement culture recognized across Biogen. We form a great team of individuals with drive for innovation but also team players collaborating in the spirit of respect. And if you want to take your professional development in your own hands, this is a place for you. We give you a lot of opportunities for growth on a business and social ground.

Job Level: Professional

Additional Information

The base compensation range for this role is: zł85,000.00-zł113,500.00

Benefits

Competitive Total Rewards: Base salary is determined by your experience, skills, and internal equity, complemented by an annual bonus to recognize your performance and contributions.

Comprehensive Benefits for You and Your Family: Includes life insurance, pension program contributions, mental health resources, remote work allowance, and flexible work arrangements.

Learning, Growth & Recognition: Access professional development funding, training platforms, employee referral bonuses, opportunities to contribute to impactful projects at Biogen, and social activities.