Legal Counsel

ICON; Warszawa; Hybrid; PLN 169,000 - 254,000; Full time

Job summary

A leading healthcare intelligence organization is seeking a proactive Corporate Governance & Company Secretarial Associate to join their team in Warsaw. Responsibilities include preparing compliance filings and supporting corporate governance functions. The ideal candidate has relevant experience in corporate governance, strong analytical skills, and is self-driven. This permanent role offers a competitive salary and hybrid work model.

Benefits

Competitive salary packages

Health insurance offerings

Flexible benefits

Global Employee Assistance Programme

Qualifications

• 3+ years of experience in company secretarial or corporate governance roles.
• Experience in managing corporate compliance in a multinational organization.
• Self-starter with initiative and strong work ethic.

Responsibilities

• Prepare and file annual reports and corporate compliance filings.
• Support drafting and review of legal documents.
• Engage with external advisors and manage invoices.

Skills

Time management

Organizational skills

Analytical skills

Communication skills

Problem-solving

Education

Qualified Company Secretary (ICSI membership)

Honors university degree in legal, business, or finance

Tools

Microsoft Office (Excel, Word)

Diligent (Blueprint) Software

Job description

Corporate Governance & Company Secretarial Associate - Bangalore/Chennai

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

At ICON, we have an incredible opportunity for a Corporate Governance & Company Secretarial Associate to join the team in our HQ Leopardstown, Dublin office and is a permanent hybrid working role (office-based 3 days a week).

The Role:

We are seeking a proactive and detail-oriented Corporate Governance & Company Secretarial Associate to join our Corporate Governance team. The Corporate Governance & Company Secretarial Associate will be part of the Corporate Governance team within ICON’s legal function providing company secretarial and corporate governance support services and assistance to all business stakeholders. The Corporate Governance team manage over 275 entities in over 70 countries including the compliance requirements of ICON plc, the parent of the ICON Group, which is an Irish incorporated company listed in the US on the NASDAQ stock exchange.

• Prepare and file annual reports and corporate compliance filings for entities within the ICON Group globally


• Manage and prioritise workload to comply with filing deadlines


• Monitor and report on compliance


• Preparation and circulation of board materials and related documentation


• Support drafting and review of resolutions, contracts, and legal documents


• Filing and storage of board materials and company records


• Maintain and update Diligent Entities database and corporate records for ICON Group


• Manage team inbox and respond to queries from business units regarding company records and entity details.


• Prepare and update powers of attorney as requested by different service lines


• Arrange execution, notarization and apostille etc. of minutes, powers of attorney and liaising with government bodies and embassies as required


• Liaise with auditors and other professional advisors


• Engage and liaise with external advisors and manage the invoice process


• Support corporate restructuring projects


• Ad hoc project work


• Undertake other reasonably related duties and administrative tasks as may be assigned from time to time


• Any other tasks as appropriate

What you will need:

• Qualified Company Secretary (ICSI membership mandatory)


• Minimum 3 years’ relevant experience in company secretarial or corporate governance roles


• Honors university degree preferably in legal, business or financ3


• Prior experience in a multinational organization, particularly with responsibility for managing corporate compliance across a global portfolio of entities, will be considered an advantage.


• Excellent time management with strong organisational skills and exceptional attention to detail. Ability to work to deadlines, manage multiple projects and deliver under pressure to a high standard


• Good business and risk awareness skills and the ability to act/think strategically, logically and commercially


• Proven team player with demonstrated analytical and communication skills


• Strong problem-solving skills with the ability to quickly assess potential for risk and opportunity


• Self-starter with the ability to work under their own initiative with a strong work ethic


• Trustworthy, discreet and tactful while handling confidential and sensitive information


• Working knowledge of Microsoft Office Applications (Excel, Microsoft Word, Windows, etc.)


• Knowledge of Diligent (Blueprint) Software or similar entity management software would be an advantage

Benefits of Working in ICON:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals – both ours and yours.

We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans – and related benefits such as life assurance – so you can save and plan with confidence for the years ahead.

But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

• Various annual leave entitlements


• A range of health insurance offerings to suit you and your family’s needs.


• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.


• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.


• Life assurance


• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here.

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply.