Lead HR Operation (Zespół Kadr i Płac)

Veluxpolska; Gniezno; On-site; PLN 80,000 - 110,000; Full time

Job summary

A leading company in the construction sector is seeking a Lead HR Supporter to manage HR and payroll administration. This role requires strong knowledge of Polish labor regulations and process improvement skills. The ideal candidate has over 5 years of experience in HR with a focus on compliance and documentation. The company offers a collaborative work environment and various benefits including annual bonuses and private medical care.

Benefits

Private medical care

Life insurance

Annual performance-based bonus

Employee Pension Plan (PPE) fully funded

Attractive employee discounts on products

Qualifications

• 5+ years of experience in HR and payroll, including 2+ years in a coordinating role.
• Very good English (min. B2).
• Experience in an international or production environment is a plus.

Responsibilities

• Manage complete employee documentation in line with Polish labor law.
• Prepare payments to US, ZUS, and PFRON for the VELUX Group.
• Advise the business on Polish labor law, working time and remuneration.

Skills

Strong knowledge of the Polish Labor Code

Proficiency in TETA

Attention to detail

Excellent communication

Process improvement

Education

University degree in Law, Economics, HR, or related field

Tools

Workday

Płatnik

ZUS PUE

Job description

Lead HR Supporter page is loaded## Lead HR Supporterremote type: On-sitelocations: Ul. Sloneczna 29 Gniezno: Ul. Olesnicka 12 Namyslowtime type: Cały etatposted on: Opublikowano 2 dni temujob requisition id: R1069635This is a senior specialist role with process leadership responsibilities, ideal for someone who enjoys coordinating teams and improving processes, even without formal people management duties.**Your Key Responsibilities:****HR and Payroll Administration*** Manage complete employee documentation in line with Polish labor law.* Handle employment lifecycle processes: hiring, changes, extensions, and terminations (including preparation of documents like contracts, anneces etc).* Maintain employee data in TETA and Workday systems.* Cooperate with external payroll providers and verify payroll accuracy.**Payroll Operations & Compliance*** Prepare payments to US, ZUS, and PFRON for the VELUX Group.* Post payroll and PFRON transactions.* Liaise with public institutions (US, ZUS) and prepare corrections and reports.**HR Systems & Process Development*** Act as a Super User for HR systems (TETA, Płatnik).* Test, implement, and enhance HR system functionalities.* Collaborate with central IT/HR teams to drive process improvements.**Legal & Audit Support*** Advise the business on Polish labor law, working time and remuneration.* Prepare materials for internal and external audits (ESG, EY, PIP, ZUS).* Represent HR during inspections and collaborate on global mobility cases.**HR Support & Projects*** Support HR initiatives and Employee Life Cycle processes.* Partner with HR Business Partners on engagement, culture, and employee relations.* Identify process optimization opportunities and support business reporting.**Your Profile:*** University degree in Law, Economics, HR, Management, or related field.* 5+ years of experience in HR and payroll, including 2+ years in a coordinating role.* Strong knowledge of the Polish Labor Code, working time systems, and payroll regulations.* Experience with various employment contracts and payroll types.* Proficiency in TETA, Workday, Płatnik, and ZUS PUE.* Very good English (min. B2).* Experience in an international or production environment is a plus.* Extensive project management and process improvement skills.**Key Competencies*** Expertise in payroll calculations, ZUS/PIT/PFRON reporting, and compliance.* Excellent attention to detail and accuracy with sensitive data.* Strong communication and collaboration skills across HR and business teams.* Resilience, prioritization, and problem-solving in a dynamic environment.* Proactive and improvement-oriented mindset.* Integrity, confidentiality, and professionalism.**Personal Attributes*** Empathetic and structured team coordinator.* Process-oriented, systematic, and reliable.* Open to change and continuous improvement.* Cooperative, communicative, and accountable.**What We Offer***(Benefits may vary slightly depending on location)** A constructive and collaborative work environment based on trust and respect* Employment with a company whose brand has been present in Poland for over 35 years* An inspiring team and excellent opportunities for personal and professional growth* Annual performance-based bonus* Private medical care, life insurance, and Multisport card* Access to the Social Benefits Fund – e.g. Christmas gifts for employees and their children* Employee Pension Plan (PPE) fully funded by the employer (3.5%)* Development opportunities tailored to your individual needs – training and tuition reimbursement* Financial support for children’s summer camps* Assistance from the Employee Foundation* Attractive employee discounts on VELUX products and much more