Knowledge Systems Data Assistant

Linklaters; Warszawa; Hybrid; PLN 70,000 - 110,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Worldwide travel insurance

Multisport club card

Training opportunities

Fitness centre on site

Job summary

Linklaters Warsaw is recruiting for a Knowledge Systems Data Assistant to join Linklaters Global Solutions within the Business Management – Knowledge team. You will help maintain and improve knowledge management systems that support our legal professionals worldwide.

You will collaborate with local and global colleagues, perform data uploads and audits, classify documents for searchability, implement quality checks, manage user access, and prepare data metrics reports.

Qualifications

• Experience with knowledge management systems and data governance.
• Ability to audit and upload data while maintaining quality.
• Capability to categorize legal documents for efficient search.
• Proactive problem solving and issue troubleshooting.
• Ability to administer user access rights securely.

Responsibilities

• Supporting the regular operation and maintenance of knowledge systems
• Uploading new data and conducting audits to ensure data integrity
• Categorising legal documents for better searchability
• Implementing quality checks and troubleshooting issues
• Administering user access rights to safeguard sensitive information
• Maintaining detailed records of data processes and preparing metrics reports
• Collaborating with local and global team members.

Skills

Knowledge management

Data integrity

Auditing data

Data categorisation

Access control

Metrics reporting

Job description

For Linklaters Warsaw, we are currently recruiting for the Knowledge Systems Data Assistant role. About the Team You will join Linklaters Global Solutions (LGS) as part of the Business Management – Knowledge team, that plays a central role in supporting the firm’s legal practice by ensuring lawyers and business professionals have seamless access to high-quality legal knowledge, resources, and information. As Knowledge Systems Data Assistant you will join our global team responsible for maintaining and improving our knowledge management systems that support our legal professionals worldwide. Collaborating with business management colleagues, lawyers, and knowledge management teams, we ensure high-quality, efficiently managed data and knowledge platforms.

• Supporting the regular operation and maintenance of knowledge systems
• Uploading new data and conducting audits to ensure data integrity
• Categorising legal documents for better searchability
• Implementing quality checks and troubleshooting issues
• Administering user access rights to safeguard sensitive information
• Maintaining detailed records of data processes and preparing metrics reports
• Collaborating with local and global team members.

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required. This is the place where talent meets opportunity and where passion meets purpose.

At Linklaters we offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business. We belong to a firm that embodies its corporate social, environment and governance responsibility commitments. We celebrate diversity, equity and inclusion so our people can bring themselves to work. We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to. We invest in custom-fit career paths for our people in line with their talents and aspirations. We provide agile working solutions to meet the changing needs of our people and our business. We are committed to people first relationships based on mutual trust, respect and appreciation. We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed. We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others.

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Employment contract with 3 months probation time
• Private medical care
• Free in-house fitness centre
• Life insurance
• Worldwide travel insurance for business and non-business travel Benefit
• Multisport club card or subsidised travel card
• Wide range of training opportunities

About Linklaters

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional. We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction. Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere. We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set. We recognise that one size does not fit all. Our goal to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart At Linklaters We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business We belong to a firm that embodies its corporate social, environment and governance responsibility commitments We celebrate diversity, equity and inclusion so our people can bring themselves to work We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to We invest in custom-fit career paths for our people in line with their talents and aspirations We provide agile working solutions to meet the changing needs of our people and our business We are committed to people first relationships based on mutual trust, respect and appreciation We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others.

As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to everyone who comes into contact with us. We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or any other status protected by the laws or regulations in the locations where we operate. Selection decisions, and the reasons for those decisions, are recorded at each stage of the selection process. Selection criteria and, where appropriate, technical skills tests are in place to measure an individual’s ability for the safe and effective performance of a job. Those involved in recruitment and selection decisions and processes are also provided with guidance on diversity issues. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance. Specific experience requirements advertised on a role do not intend to preclude applications from candidates who may have more or less experience. Our intention is only to indicate a guideline as to the necessary skills for the role as described.

Working hours

9:00-17:15 and 10:15-18:30

Location

Warsaw (hybrid model- 2 days per week at the office)