Junior People Operations Specialist

Ørsted A/S; Warszawa; On-site; PLN 32,000 - 52,000; Part time

Benefits offered by this job

Learning opportunities

Job summary

Ørsted A/S in Poland seeks an HR Operations assistant to support day‑to‑day HR administration for colleagues in Poland. You will handle process‑driven tasks, keep employee records up to date, and provide a reliable first‑line service.

This is a fixed‑term role with an average of three days per week in the office, offering learning opportunities and exposure to cross–country HR processes.

Qualifications

• Experience in administration, customer support, or shared services.
• Ability to handle personal information with discretion and integrity.
• Attention to detail and accuracy in documents and data.
• Ability to communicate effectively in Polish and English, in writing and speech.
• Organized, proactive, and able to follow up with colleagues to keep processes moving.
• Willingness to learn new processes and systems quickly.

Responsibilities

• Support benefits administration and recurring HR operational activities.
• Follow up on time registration approvals and help colleagues complete actions.
• Prepare, organize, and send employee documents to vendors and company entities.
• Support contract extensions, occupational health referrals, and daily HR operations tasks.
• Maintain accurate employee records.
• Respond to routine requests through the HR service channel.

Skills

Administration

Customer support

HR operations

Data entry

Polish-English

Education

High school diploma

Tools

MS Office

HRIS

Job description

Join us in this role where you’ll support the smooth delivery of day-to-day HR administration for our colleagues in Poland. You’ll handle practical, process-based tasks, keep employee information and documentation up to date, and help the team deliver a reliable first-line service.

This is a fixed-term position with an average of three days per week in the office.

Welcome to HR Operations :

You’ll be part of the HR Operations team where you, together with your colleagues, will deliver people operations support across Poland and collaborate with colleagues supporting the UK, Ireland, the Netherlands, Belgium, and Germany. The wider team has 10 colleagues; the role offers opportunities to learn from experienced specialists and gradually take on broader tasks.

As a team, we support one another, share knowledge, and care about delivering a dependable and helpful experience for our colleagues.

You’ll play an important role in:

• supporting benefits administration and other recurring HR operational activities

• following up on time registration approvals and helping colleagues complete required actions

• preparing, organizing, and sending employee documents to external vendors and relevant company entities

• supporting contract extensions, occupational health referrals, and supporting day to day administrative HR operations tasks

• maintaining accurate employee records

• responding to routine requests through the HR service channel

To succeed in the role, you:

• communicate confidently in Polish and English, both in writing and in conversation

• bring initial experience in administration, customer support, shared services, HR, or equivalent experience

• work accurately with documents, data, and recurring deadlines, and handle personal information with integrity

• are organized, action-oriented, and comfortable following up with colleagues to keep processes moving

• learn new processes and systems quickly, collaborate openly, and ask for guidance when needed

• are interested in people's operations and in finding practical ways to simplify and improve administrative work.

Maybe you’ve read the above and can see you have some transferable skills, even though they don’t quite match all the points. If you think you can bring something to the team, we still encourage you to apply.