Junior People Operations Specialist

Orsted Asia Pacific; Warszawa; Hybrid; PLN 40,000 - 55,000; Part time

Job summary

Orsted Asia Pacific is seeking an HR Operations Assistant to support day-to-day HR administration for colleagues in Poland. You will handle processing tasks, keep employee records up to date, and provide a dependable first-line service.

The role is fixed-term with an average of three days in the office per week, offering learning opportunities across benefits administration, document handling, and stakeholder communication within Poland and with UK, Ireland, and other countries.

Qualifications

• Experience in administration, customer support, shared services, or HR roles.
• Able to manage documents, data and deadlines with integrity.
• Strong communication in Polish and English.

Responsibilities

• Support benefits administration and recurring HR operations.
• Follow up on time registration approvals and actions.
• Prepare and send employee documents to external vendors and relevant entities.
• Assist with contract extensions and day-to-day HR operations tasks.
• Maintain accurate employee records and respond to routine HR inquiries.

Skills

Administration

Customer support

Shared services

HR

Job description

Join us in this role where you’ll support the smooth delivery of day-to-day HR administration for our colleagues in Poland. You’ll handle practical, process-based tasks, keep employee information and documentation up to date, and help the team deliver a reliable first-line service.

This is a fixed-term position with an average of three days per week in the office.

Welcome to HR Operations :

You’ll be part of the HR Operations team where you, together with your colleagues, will deliver people operations support across Poland and collaborate with colleagues supporting the UK, Ireland, the Netherlands, Belgium, and Germany. The wider team has 10 colleagues; the role offers opportunities to learn from experienced specialists and gradually take on broader tasks.

As a team, we support one another, share knowledge, and care about delivering a dependable and helpful experience for our colleagues.

You’ll play an important role in:

• supporting benefits administration and other recurring HR operational activities

• following up on time registration approvals and helping colleagues complete required actions

• preparing, organizing, and sending employee documents to external vendors and relevant company entities

• supporting contract extensions, occupational health referrals, and supporting day to day administrative HR operations tasks

• maintaining accurate employee records

• responding to routine requests through the HR service channel

To succeed in the role, you:

• communicate confidently in Polish and English, both in writing and in conversation

• bring initial experience in administration, customer support, shared services, HR, or equivalent experience

• work accurately with documents, data, and recurring deadlines, and handle personal information with integrity

• are organized, action-oriented, and comfortable following up with colleagues to keep processes moving

• learn new processes and systems quickly, collaborate openly, and ask for guidance when needed

• are interested in people's operations and in finding practical ways to simplify and improve administrative work.

Maybe you’ve read the above and can see you have some transferable skills, even though they don’t quite match all the points. If you think you can bring something to the team, we still encourage you to apply.