Implementation Coordinator (Fix-Term Contract)

Jones Lang LaSalle Incorporated; Warszawa; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Fix term contract

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Job summary

Jones Lang LaSalle Incorporated (JLL) is hiring a JBS Implementation Coordinator for the Client Onboarding Experience Team in Warsaw. The role ensures seamless onboarding by performing administrative tasks and coordinating multiple workstreams during the transition from mobilization to optimization.

You will collaborate with Senior Implementation Managers and cross-functional teams, manage readiness, and contribute to client satisfaction and operational effectiveness in a hybrid Warsaw-based

Qualifications

• Bachelor's degree in Business, Real Estate, Project Management, or related field.
• 1–3 years experience in support or administrative roles, preferably in corporate or commercial real estate environments
• Proficiency in Workfront, MS Office Suite (Excel/Project), and related software
• Strong organizational and time management skills with ability to manage multiple priorities
• Detail-driven with ability to deliver high-quality results and drive outcomes
• Analytical mindset with proactive problem-solving and clarity under ambiguity
• Excellent written and verbal communication across all levels
• Self-driven and adaptable in fast-paced environments with evolving priorities

Responsibilities

• Execute transition tasks from mobilization to optimization, including RFDD/RFI template setup and deal summaries
• Coordinate operational setup activities (financial project codes, HR/IFM/Sourcing mailboxes, client portal access)
• Manage transition documentation (MSA abstracts, COIs, templates, training matrices) with status updates
• Perform data quality checks and maintain Workfront plan updates across workstreams
• Collaborate with HR and IT on readiness tasks and checklists with workstream leads
• Lead Customer Satisfaction survey process—collection, analysis, reporting
• Provide PMO support: Workfront plans, user management, resource assignments, license monitoring
• Apply governance tools to meet program needs and client goals
• Drive global process adoption and best-practice transitions

Skills

Organization

Time management

Detail orientation

Analytical mindset

Problem solving

Communication skills

Self-motivation

Adaptability

Multi-priority management

Education

Bachelor's degree in Business/Real Estate/PM

Tools

Workfront

Excel

Microsoft Project

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Title

JBS Implementation Coordinator | Client Onboarding Experience Team

Job Summary

The Client Onboarding Experience Team is seeking a detail-oriented JBS Implementation Coordinator to join our Global Implementation Team. This role ensures seamless client onboarding by performing administrative and coordination tasks during the transition process. You will collaborate across multiple workstreams to facilitate efficient transition execution, contributing to client satisfaction and operational effectiveness. Working closely with Senior Implementation Managers and Implementation Managers, you will execute transition tasks from mobilization through optimization with precision and efficiency.

Key Responsibilities

• Execute transition tasks from mobilization to optimization, including RFDD/RFI template setup, deal summary documentation, and transition team coordination
• Coordinate operational setup activities including financial project codes, mailboxes for HR/IFM/Sourcing teams, and client portal access requests
• Manage transition documentation including MSA abstracts, COIs, transition templates, and training matrices with regular workstream follow-up
• Perform data quality checks throughout transition and maintain Workfront project plan updates across all workstreams
• Partner with HR and IT on employee readiness tasks and manage readiness checklists with workstream leads
• Lead Customer Satisfaction survey process including request management, data collection, analysis, and reporting
• Provide PMO support including Workfront project plan creation, user management, resource assignments, and license monitoring
• Leverage governance tools and problem-solving abilities to meet program needs and achieve client business goals
• Drive global process adoption and consistency by identifying and implementing industry-leading transition practices

Required Qualifications

• Bachelor's degree in Business, Real Estate, Project Management, or related field
• 1-3 years experience in support or administrative roles, preferably in corporate or commercial real estate environments
• Proficiency in project management tools (Workfront), Microsoft Office Suite (especially Excel and Project), and relevant software
• Strong organizational and time management skills with ability to manage multiple priorities effectively
• Detail-driven with proven ability to deliver high-quality results and drive outcomes
• Analytical mindset with proactive problem-solving approach and ability to clarify ambiguity
• Excellent written and verbal communication skills with ability to engage across all organizational levels
• Self-driven and adaptable, thriving in fast-paced environments with evolving priorities

Competitive Rewards & Benefits:

• Fix term contract
• private healthcare
• cafeteria system
• life insurance
• employee assistance program

Flexible Work Environment:

• Hybrid model in premium Warsaw Spire workspace with state-of-the-art facilities and metro access.

Career Development & Growth:

• Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training.

Stability & Recognition:

• 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies.

Inclusive & Supportive Culture:

• Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives.

Global Perspective:

• 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities.

Location:

• On-site –Warsaw, POL

Equal Opportunity Employer

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process — including the online application and/or overall selection process — you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

About JLL

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.