Grants & Research Administration Specialist — Hybrid

Spelman College (Old); Poland; Hybrid; PLN 280,000 - 411,000; Full time

Job summary

Spelman College invites applications for a Grants Specialist in the Office of Research Development & Sponsored Programs. You will oversee pre-award and post-award activities, ensuring proposals comply with federal, state, and sponsor guidelines while supporting the college’s funding initiatives.

The role requires a bachelor’s degree and extensive experience with sponsored programs, budget preparation, and compliance, including OMB Uniform Guidance. Hybrid work options are available.

Qualifications

• Bachelor’s degree with at least four years of sponsored programs experience.
• Experience interacting with governmental agencies (federal/state).
• Knowledge of federal regulations and funder requirements, including OMB Uniform Guidance.
• Ability to manage multiple award mechanisms: grants, sub-awards, cooperative agreements.
• Strong written and verbal communication, time management, and customer service.

Responsibilities

• Guide grant-seekers to identify funding opportunities.
• Support proposal preparation, budgets, and boilerplate language.
• Ensure compliance with policies and funder requirements.
• Monitor internal approvals and timely submissions.
• Coordinate post-award activities including award setup and close-outs.
• Maintain grant files and prepare progress reports.
• Assist with IRB documentation and regulatory compliance.

Skills

Budget preparation

Proposal development

Regulatory compliance

OMB Uniform Guidance

Communication skills

Microsoft Office Suite

Education

Bachelor’s degree

Master’s degree (preferred)

Tools

CAYUSE eRA

NIH eRA/Research.gov

Ellucian Banner

Job description

Spelman College invites applications for a Grants Specialist in the Office of Research Development & Sponsored Programs. You will oversee pre-award and post-award activities, ensuring proposals comply with federal, state, and sponsor guidelines while supporting the college’s funding initiatives.

The role requires a bachelor’s degree and extensive experience with sponsored programs, budget preparation, and compliance, including OMB Uniform Guidance. Hybrid work options are available.