Fund Administrator, Associate 1

State Street; Kraków; On-site; PLN 60,000 - 90,000; Full time

Job summary

State Street in Kraków seeks a Fund Administrator to calculate net asset values and ensure accurate fund pricing for clients, processing daily accounting tasks and supporting the valuation process. You will prepare monthly, quarterly, semiannual and year-end financial statements, review interim reports with teams, and assist audits while mentoring junior staff.

Strong accounting knowledge, attention to detail and the ability to meet tight deadlines are essential.

Qualifications

• Numeracy and literacy skills required.
• Analytical thinking with attention to detail.
• Accuracy and ability to meet tight deadlines.
• Proficient with spreadsheets and word processing.
• Excellent English; Italian language skills are an advantage.

Responsibilities

• Calculate net asset value accurately and timely.
• Prepare fund financial statements monthly, quarterly, semiannual and year-end.
• Review interim and annual financial statements with TNA components.
• Provide guidance to less experienced staff and liaise with auditors.
• Serve as central accounting support contact and resolve discrepancies.
• Log and resolve client inquiries by deadlines.

Skills

Numeracy

Analytical thinking

Accuracy

PC literate

Excellent English

Italian advantage

Tools

GP3

AS400

Job description

Purpose Of Role:

The Fund Administrator is responsible for calculating the net asset values of funds by processing daily accounting related functions to ensure funds prices are accurate and delivered to the client in a timely manner. The Fund Administrator is responsible, as well, for preparation of monthly, quarterly, semiannual and year-end financial statements for investment funds. At this level Fund Administrator is responsible for preparing and reviewing of all components of interim and annual financial statements together with TNA components for a number of investment funds. The Fund Administrator is required to provide guidance to less experienced members of staff, taking responsibility for the quality of the work delivered to the client and auditors. The Fund Administrator is the central point of contact for all accounting support functions and analyzes the information received; making sure any discrepancy is monitored and resolved professionally.

Specific Duties:

TECHNICAL COMPETENCIES

CALCULATION OF FUND NET ASSET VALUE

• Complete Net Asset Value calculation ensuring accuracy and timeliness.
• Complete and prove reasonability of the Fund valuation components.

RECONCILIATION - ACCOUNTING RELATED

• Compare and confirm account balances per trial balance to account balances per subsidiary ledgers, research any discrepancies.
• Complete fund administrator checklist when required in accordance with procedures.
• Ensure agreed timelines are adhered to.

CLIENT REPORTING

• Prepare and report templates for annual and interim cycles.
• Take ownership for Clients assigned to you by your Manager.
• Work to tight deadlines in order to finalize client deliverables.
• Act as an immediate point of contact to internal clients on specialized audits or reviews.
• Provide assistance and support during financial statements audits and internal control reviews.
• Take ownership of Client queries and communication.
• Ensure effective logging and resolution of enquiries and liaise with appropriate parties to resolve / elevate queries and problems within agreed deadlines.
• Comply with accounting policies/procedures and internal control documentation.
• Understand the core processes and areas of risk within the business area and work with a management team to mitigate them.
• Constantly improve knowledge and skills in the area of accounting, financial reporting and the investment funds sector.
• Participate in projects impacting the wider group where possible.
• Take on ad hoc project work as required from your managers.

OTHER

• Maybe required to undertake to review fund evaluation components.
• Involvement in departmental ad-hoc projects.
• Involvement in the training and development of other team members as necessary.
• Make recommendations for changes to processes and procedures and prepare documentation for review as required.

NON - TECHNICAL COMPETENCIES

COMMUNICATION

• Resolve and review points highlighted by Senior Fund Administrators and Manager and ensure they are kept informed of progress.
• Establish and maintain good working relationships with internal clients and colleagues.
• Provide timely and professional responses to all enquiries.

ORGANISATION

• Demonstrate good time organisational skills in order to meet deadlines.
• Maintain systematic filing practices.
• Adhere to clean desk policy and record keeping.
• Ensure that daily work load is allocated appropriately.

TRAINING AND PERSONAL DEVELOPMENT

• Work with Senior Fund Administrator / Manager to identify objectives at the start of each year and keep them up to date.
• Actively participate in the appraisal process by completing a self-evaluation and suggesting appropriate development.
• Provide direction and training to staff in the course of their day-to-day work. Train less experienced staff in fund and bank procedures and processes, and provide guidance and an adequate source of help for questions.
• Actively participate in the development of new hires in the team. Support and guide them in the knowledge of all technical aspects of the work, as well as in their work organization.
• Take responsibility for personal development and training.

Work Parameters Or Boundaries:

• Internal State Street Poland procedures & regulations
• Standard of Conduct
• Country Specific Regulations
• Accounting Standards
• Performance Management System (PMS)
• Internal and External Relations: Transactional relationships with peers in department and immediate supervisor, with some exposure to senior staff; ongoing external contact

PERSON SPECIFICATION

Specific Qualifications / Skills:

• Numeracy / Literacy skills.
• Analytical thinking.
• Accuracy and ability to work to tight deadlines.
• PC literate and competent in use of spreadsheets and word processing.
• GP3 and AS400 systems knowledge is an asset
• Understanding of fund administration would be useful but not essential.
• Excellent English.
• Italian is an advantage.