Finance Operations Leader: Systems, Cash Flow & Automation

AI Acquisition; Poland; On-site; PLN 300,000 - 420,000; Full time

Job summary

AI Acquisition seeks a hands-on Finance Operator to stabilize, systematize, and automate a high-transaction finance function across multiple entities. You will lead operational finance, oversee cash flows in USD, GBP, and AED, and transition the payment infrastructure from manual processes to scalable systems.

You will report to the Director of Finance and build SOP-driven processes, ensuring continuous, automated financial workflows with real-time visibility for the founding team.

Qualifications

• 5+ years in a finance operations, treasury, or senior finance execution role — not advisory, not modelling, not investment banking.
• Direct experience operating in a high-volume, high-transaction-count environment — comfortable with real operational scale.
• Demonstrated systems-first approach to problem solving: builds repeatable processes and automations.
• Experience leading or overseeing finance operations teams, external partners, or cross-functional processes.
• Direct hands-on experience managing high-volume, multi-currency cash flows (USD, GBP, AED).
• Proven track record building and implementing SOPs in finance operations.
• Experience managing external bookkeeping or accounting firms and holding them to a standard.
• Strong working knowledge of Xero, Wise, Whop, and corporate card platforms (Pleo, Qashio or similar).

Responsibilities

• Own the daily cash cycle across multiple entities.
• Oversee and manage high-volume USD revenue flows from Whop into UAE bank accounts.
• Ensure seamless daily funding of GBP/AED corporate cards for Meta ad spend — ad accounts do not pause on your watch.
• Build a live cash visibility system so the Founding team sees the position at a glance, not after a request.

Skills

Finance operations leadership

Systems thinking

Automation mindset

High-volume processing

Tools

Xero

Wise

Whop

Pleo

Qashio

Job description

AI Acquisition seeks a hands-on Finance Operator to stabilize, systematize, and automate a high-transaction finance function across multiple entities. You will lead operational finance, oversee cash flows in USD, GBP, and AED, and transition the payment infrastructure from manual processes to scalable systems.

You will report to the Director of Finance and build SOP-driven processes, ensuring continuous, automated financial workflows with real-time visibility for the founding team.