Finance Operations Lead - High-Volume, Multi-Entity

AI Acquisition; Poland; On-site; PLN 300,000 - 520,000; Full time

Benefits offered by this job

Fully remote

Job summary

AI Acquisition seeks a Finance Operator to stabilize, systematize, and automate finance across a multi-entity setup. You will lead a high-velocity, cross-border cash flow function and drive the transition to automated processes, partnering with external bookkeepers to maintain accurate books.

You will report to the Director of Finance, owning workflows and SOPs while minimizing manual interventions and ensuring reliable, scalable financial operations for a fast-growing AI services platform.

Qualifications

• 5+ years in a finance operations, treasury, or senior finance execution role.
• Direct experience operating in a high-volume, high-transaction-count environment.
• A demonstrated systems-first approach to problem solving: builds repeatable processes and automations.
• Experience leading or overseeing finance operations teams, external partners, or cross-functional processes.
• Direct hands-on experience managing high-volume, multi-currency cash flows (USD, GBP, AED).
• Proven track record building and implementing SOPs in finance operations.
• Experience managing external bookkeeping or accounting firms and holding them to a standard.
• Strong working knowledge of Xero, Wise, Whop, and corporate card platforms (Pleo, Qashio or similar).
• Someone who builds systems, not reports, and executes before being asked twice.

Responsibilities

• Own the daily cash cycle across all entities.
• Oversee high-volume USD revenue flows from Whop into UAE bank accounts.
• Ensure seamless daily funding of GBP/AED corporate cards for Meta ad spend.
• Build a live cash visibility system for the Director of Finance.
• Lead the full migration from legacy Pleo/UK-entity setup to Qashio (UAE-native).
• Evaluate and implement Whop's virtual card platform for a direct, automated Meta spend link.
• Eliminate manual card-topping and payment bottlenecks.
• Audit every manual finance process and automate where possible.
• Build and implement SOPs across cash management, reporting, payments, refunds, and reconciliation.
• Work with external bookkeeping partner to ensure Xero is accurate and structured across all entities.
• Convert chaotic financial data into clean, trackable dashboards for executives.
• Approach recurring problems as systems problems and design repeatable processes.

Skills

Finance operations

Systems thinking

Leadership

Cross-functional coordination

Multi-currency cash flows

SOP development

External partnerships

Problem solving under pressure

Tools

Xero

Wise

Whop

Pleo

Qashio

Job description

AI Acquisition seeks a Finance Operator to stabilize, systematize, and automate finance across a multi-entity setup. You will lead a high-velocity, cross-border cash flow function and drive the transition to automated processes, partnering with external bookkeepers to maintain accurate books.

You will report to the Director of Finance, owning workflows and SOPs while minimizing manual interventions and ensuring reliable, scalable financial operations for a fast-growing AI services platform.