Executive Support Lead - Global Banking Leadership

Next Frontier Capital; Warszawa; On-site; PLN 180,000 - 300,000; Full time

Job summary

J.P. Morgan in Warsaw seeks a Senior Executive Assistant to the Senior Country Officer. You will partner with senior leaders to protect executive time, manage complex calendars across time zones, coordinate meetings and travel, and handle sensitive information with discretion.

The role focuses on delivering structured, efficient operations, supporting communications and client events, and ensuring timely action tracking across multiple stakeholders in a fast-paced banking environment.

Qualifications

• Fluent in Polish and English (written and spoken).
• Experience supporting senior stakeholders in a high-trust, confidential environment.
• Excellent judgement to prioritise and protect executive time while handling sensitive information discreetly.
• Calm, professional approach under pressure and through last-minute changes.
• Strong organisation, attention to detail, and cross‑workstream follow‑through.
• Diplomatic collaboration with senior stakeholders.

Responsibilities

• Deliver advanced diary management across multiple time zones.
• Triage a high-volume inbox and draft responses; escalate urgent items.
• Manage executive access and protect focus time.
• Coordinate end-to-end meeting logistics (in-person and virtual).
• Arrange complex travel with flights, accommodation, transport, and immigration docs.
• Prepare briefing packs and materials for decision‑making.
• Track actions and ensure accountability across stakeholders.
• Engage with senior internal and external leaders with discretion.
• Collaborate with communications and business teams for events.
• Process expenses and reimbursements per policy.
• Support onboarding, offboarding, and ad hoc projects to improve rhythm.

Skills

Diary management

Travel coordination

Executive support

Inbox management

Meeting logistics

Expense processing

Stakeholder management

Policy discretion

Polish/English bilingual

MS Office / M365

Tools

Microsoft Office / M365

Job description

J.P. Morgan in Warsaw seeks a Senior Executive Assistant to the Senior Country Officer. You will partner with senior leaders to protect executive time, manage complex calendars across time zones, coordinate meetings and travel, and handle sensitive information with discretion.

The role focuses on delivering structured, efficient operations, supporting communications and client events, and ensuring timely action tracking across multiple stakeholders in a fast-paced banking environment.