Executive Assistant (f/m/d)

HRK S.A.; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Exposure to international leadership

Job summary

HRK S.A. in Warszawa seeks an Executive Assistant to provide comprehensive support to senior leaders. You will manage complex calendars, arrange international travel, and coordinate meetings and events across regions.

The role requires fluent English, strong written and verbal communication, and excellent organizational skills to handle multiple priorities in a fast-paced environment.

Qualifications

• Experience as Executive Assistant, Personal Assistant, Office Manager, or similar role.
• Fluent English; additional languages are a strong asset.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide comprehensive administrative support to senior executives and leadership teams.
• Manage complex calendars, schedule meetings, and coordinate international travel.
• Organize internal and external meetings, workshops and events.
• Prepare presentations, reports and business correspondence.
• Coordinate communication between regional offices and stakeholders.
• Monitor priorities, deadlines and follow-up actions to ensure execution.
• Support various business projects and strategic initiatives.
• Handle confidential information with professionalism and discretion.

Skills

Communication skills

Organization & multitasking

Independent/Proactive work

Interpersonal skills

Attention to detail

Tools

Microsoft Office

Job description

• Providing comprehensive administrative support to senior executives and leadership teams
• Managing complex calendars, scheduling meetings, and coordinating international travel arrangements
• Organizing internal and external meetings, workshops, and business events
• Preparing presentations, reports, meeting materials, and business correspondence
• Coordinating communication between regional offices and key stakeholders
• Monitoring priorities, deadlines, and follow-up actions to ensure effective execution
• Supporting various business projects and strategic initiatives
• Handling confidential information with professionalism and discretion

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or in a similar administrative support role
• Fluent English - any additional foreign language will be a strong asset.
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• High attention to detail and ability to manage multiple priorities simultaneously
• Advanced knowledge of Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Ability to work independently and proactively in a fast-paced environment
• Professional approach and strong interpersonal skills

What We Offer

• Opportunity to work closely with international senior leadership
• Exposure to regional and global business operations