Event Manager

Gravity Business Ecosystem; Województwo mazowieckie; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

Gravity Business Ecosystem in Warsaw is seeking an Event Manager for a full-time hybrid role. You will plan, organize, and execute in-person and online events, including meetups, workshops, and conferences, to support entrepreneurs and the community.

Responsibilities include developing event concepts, timelines and budgets, coordinating venues and suppliers, managing registrations, securing speakers and sponsors, and delivering post-event evaluations to drive continuous improvements.

Qualifications

• Proven experience in event planning and management, including logistics coordination, vendor management, and on-site event execution.
• Strong skills in stakeholder communication and relationship building, with the ability to collaborate effectively with entrepreneurs, partners, and internal teams.
• Solid organizational and project management abilities, including budgeting, scheduling, and multitasking in a fast-paced environment.
• Competence with digital tools for event promotion and management (e.g., CRM systems, event platforms, social media, email marketing tools).
• Experience designing engaging event content and formats that support networking, mentorship, and community-building objectives.
• Fluency in English; proficiency in Polish or other languages is an advantage.
• Bachelor’s degree in Event Management, Business, Marketing, Communications, or a related field, or equivalent practical experience.
• Ability to work in a hybrid setting based in Warsaw, with flexibility for some evenings or weekends during key events.
• Background or strong interest in entrepreneurship, startups, or business communities is highly beneficial.

Responsibilities

• Plan, organize, and execute in-person and online events, including networking meetups, workshops, and conferences.
• Collaborate with internal teams and external partners to secure speakers, sponsors, and strategic collaborations.
• Develop event concepts, create timelines and budgets, coordinate venues and suppliers, and manage registrations and attendee communications.
• Post-event evaluation, reporting, and continuous improvement of event formats and experiences.

Skills

Event planning

Vendor management

Stakeholder communication

Project management

CRM & event tools

Content design

English fluency

Polish knowledge a plus

Hybrid work adaptability

Related degree holder

Education

Bachelor’s degree in Event Management, Business, Marketing, Communications, or related field

Tools

CRM systems

Event platforms

Social media tools

Email marketing tools

Job description

Company Description Gravity Business Ecosystem provides a dynamic environment for entrepreneurs to grow through high-quality networking, expert-led events, and access to an international community. The organization supports business owners and leaders with structured business mentorship and leadership development programs. It connects members with strategic partnership opportunities that help expand markets and accelerate growth. In addition, Gravity Business Ecosystem offers lifestyle-focused services that foster a balanced, engaging experience for its community. Applicants can expect to work in a collaborative, growth-oriented setting that values innovation and meaningful connections.
Role Description The Event Manager is a full-time, hybrid role based in Warsaw, with flexibility to work partly from home. This role is responsible for planning, organizing, and executing in-person and online events, including networking meetups, workshops, and conferences that support entrepreneurs and community members. Day-to-day tasks include developing event concepts, creating timelines and budgets, coordinating venues and suppliers, and managing registrations and attendee communications. The Event Manager collaborates with internal teams and external partners to secure speakers, sponsors, and strategic collaborations, while ensuring events align with brand standards and community needs. The role also involves post-event evaluation, reporting, and continuous improvement of event formats and experiences.
Qualifications

• Proven experience in event planning and management, including logistics coordination, vendor management, and on-site event execution.
• Strong skills in stakeholder communication and relationship building, with the ability to collaborate effectively with entrepreneurs, partners, and internal teams.
• Solid organizational and project management abilities, including budgeting, scheduling, and multitasking in a fast-paced environment.
• Competence with digital tools for event promotion and management (e.g., CRM systems, event platforms, social media, email marketing tools).
• Experience designing engaging event content and formats that support networking, mentorship, and community-building objectives.
• Fluency in English; proficiency in Polish or other languages is an advantage.
• Bachelor’s degree in Event Management, Business, Marketing, Communications, or a related field, or equivalent practical experience.
• Ability to work in a hybrid setting based in Warsaw, with flexibility for some evenings or weekends during key events.
• Background or strong interest in entrepreneurship, startups, or business communities is highly beneficial.