Employee Experience Specialist On/Off boarding-EMEA

RemotePass; Poland; Remote; PLN 120,000 - 180,000; Full time

Job summary

RemotePass is seeking an experienced Employee Experience Specialist to support HR operations, onboarding/offboarding, and lifecycle management across the EMEA region in a fast-growing, fully remote environment. You will manage onboarding workflows, mobility coordination, documentation, and cross-border employment processes, collaborating with EX, Payroll, Legal, and external partners.

The role requires 4+ years in HR support and strong English plus another European language, with excellent

Qualifications

• 4+ years in HR support or onboarding coordination.
• Experience with HR operations in EMEA markets.
• Strong written and spoken English plus another European language.
• Proactive with people operations and global HR.

Responsibilities

• Serve as first contact for employee queries via ticketing systems across the EMEA region.
• Escalate complex issues to EX, Payroll and Legal teams as needed.
• Manage onboarding workflows and mobility coordination for new hires.
• Maintain HRIS and ticketing records; organize internal documentation.
• Support process improvements and cross-functional EX projects.
• Collaborate with EX team and external stakeholders to ensure alignment.

Skills

HR Operations

Onboarding

Offboarding

Lifecycle management

Mobility coordination

EMEA exposure

Documentation

Ticketing systems

HRIS

Cross-border ops

Tools

HRIS

Ticketing systems

Job description

About Us

RemotePass is a leading global platform transforming the way businesses access and manage top talent. Recognized as one of G2’s Top 100 Fastest Growing Software Products, we’re on a mission to break down geographical barriers and create a world where exceptional talent can thrive anywhere.

By streamlining global hiring, onboarding, payroll, and compliance, RemotePass empowers organizations to build high-performing remote teams. Our platform is designed to improve the lives of millions of workers worldwide by providing them with unprecedented opportunities to connect with global employers and reach their full potential.

We are backed by world-class investors; Endeavor Catalyst, Khwarizmi Ventures, Oraseya Capital, Flyer One Ventures, Access Bridge Ventures, A15, Swiss Founders Fund and Plug & Play.

About the Role:

As we continue to scale rapidly across global markets, we’re looking for an experienced Employee Experience Specialist to join our growing team and support operations across the EMEA region.

This role is ideal for someone with 4+ years of experience in HR Operations, onboarding/offboarding and lifecycle management, or global employment support, who thrives in fast-paced, high-growth environments and enjoys solving complex operational and people-related challenges across multiple jurisdictions.

We’re looking for a proactive, detail-oriented professional with strong communication skills, a problem-solving mindset, and the ability to navigate cross-border employment operations with confidence. You should be comfortable managing onboarding, employee support, compliance coordination, documentation, and stakeholder communication across different countries and time zones.

At RemotePass, no two days are the same. We value ownership, adaptability, and people who genuinely care about delivering an exceptional employee experience while helping companies hire and manage talent globally.

If you enjoy working at the intersection of operations, compliance, and employee experience, and want to be part of a company shaping the future of global work, we’d love to hear from you.

Responsibilities:

Employee Support

• Act as the first point of contact for employee queries via the ticketing system, especially related to onboarding and HR support across the EMEA region.
• Escalate medium- and high-complexity issues to appropriate internal teams (EX, Payroll, Legal) when needed.
• Maintain strong, professional communication with employees to ensure a smooth experience.

Onboarding & Mobility (EMEA)

• Support onboarding workflows for new hires across EMEA, ensuring compliance and coordination with internal teams and external partners.
• Assist with mobility-related coordination (e.g. relocations, document management, employment documentation).
• Ensure onboarding documentation and procedures reflect EMEA-specific requirements.

Administration & Organization

• Manage open tickets, ensuring timely responses and accurate prioritization.
• Keep records up to date across Ticketing systems, and HRIS.
• Help organize internal documentation and training resources under the guidance of the EX Manager.

Process Support & Continuous Improvement

• Assist with operational tasks and process execution to ensure smooth daily workflows.
• Identify trends in employee queries and provide input for improving processes and documentation.
• Support EX team projects and initiatives as needed.

Team Alignment & Growth

• Collaborate closely with the Employee Experience team on routine tasks and projects.
• Maintain strong working relationships with cross-functional teams and external stakeholders.
• Receive ongoing mentorship and training to grow in scope and responsibility..EM

• 4+ years of experience in HR support, onboarding coordination, employee lifecycle management, or mobility operations, preferably with exposure to EMEA markets.
• Strong familiarity with employment operations and onboarding processes in countries such as:
  • Europe
  • Middle East and Africa.
• Familiarity with onboarding processes and employment documentation in international contexts.
• Strong organizational and multitasking skills; attention to detail is a must.
• Excellent written and verbal communication in English and another European Language languages.
• Proficiency in using HRIS and collaboration tools (e.g., ticketing systems).
• Comfortable working in a fast-paced, fully remote team.
• A proactive, service-oriented mindset with a genuine interest in people operations and global HR.