EMEA Marketing Ops & Projects Coordinator

BD Mexico; Warszawa; On-site; PLN 73,000 - 101,000; Full time

Job summary

Waters is seeking an Administrative Coordinator for the EMEA marketing team in Warsaw. You will own key admin tools like BuySmart and Interaction Hub, support product registrations, and coordinate multiple workstreams across stakeholders to ensure timely updates and action closures.

The role requires a bachelor’s degree and 1–3 years in admin coordination or marketing operations, strong organizational and communication skills, and fluency in English. Travel up to 20–30% may be needed.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Life Sciences, or related field.
• 1–3 years in administrative coordination, project coordination, marketing operations, or healthcare/medtech.
• Strong organizational and follow-up skills; ability to coordinate multiple workstreams.
• Strong coordination skills; manage information and documentation across stakeholders.
• Proficient in Microsoft Office, especially PowerPoint and Excel.
• Experience with CRM/content management/tools such as Salesforce, Showpad, Veeva, BuySmart, Interaction Hub is a plus.
• Excellent interpersonal and communication skills, able to collaborate across a matrix organization.
• Fluent in English; another major European language is a plus.
• Willingness to travel up to 20–30%.

Responsibilities

• Own administrative support tools used by the EMEA marketing team (BuySmart, Interaction Hub); ensure ownership, updates, and guidance.
• Support product registration activities; coordinate input collection and action trackers.
• Coordinate EMEA marketing initiatives; assist planning, milestones, meetings, and outputs.
• Manage distribution lists and EMEA marketing communications; ensure timely releases.
• Coordinate with global stakeholders to secure visibility and coordinate responses.
• Publish Flow Gazette and Newsflow; gather inputs and manage timelines.
• Maintain EMEA presentations and documentation; ensure current, well-structured materials.
• Contribute to editorial work on Showpad, Knowledge Base, and repositories for accuracy and usability.

Skills

English proficiency

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor’s degree

Tools

Salesforce

Showpad

Veeva

BuySmart

Interaction Hub

Job description

Waters is seeking an Administrative Coordinator for the EMEA marketing team in Warsaw. You will own key admin tools like BuySmart and Interaction Hub, support product registrations, and coordinate multiple workstreams across stakeholders to ensure timely updates and action closures.

The role requires a bachelor’s degree and 1–3 years in admin coordination or marketing operations, strong organizational and communication skills, and fluency in English. Travel up to 20–30% may be needed.