Data Admin and Reconciliation Specialist

American Express Global Business Travel; Polska; On-site; PLN 60,000 - 75,000; Full time

Job summary

A leading global travel company is hiring a Data Admin and Reconciliation Specialist to support event planning and financial reconciliation tasks. This remote role requires fluency in French and English, along with 1-2 years of reconciliation experience. The ideal candidate will analyze event budgets and ensure data accuracy while working collaboratively with internal teams. We offer flexible benefits, travel perks, and a commitment to inclusion within our workforce.

Benefits

Health insurance

Retirement programs

Parental leave

Adoption assistance

Wellbeing resources

Qualifications

• 1-2 years of reconciliation experience required.
• Ability to adapt and work under pressure.
• High level of attention to detail.

Responsibilities

• Receive, review, and analyze event budgets.
• Reconcile meeting and event spend as needed.
• Review and complete event close-out processes.

Skills

Fluent Business French

Fluent Business English

Reconciliation Experience

Customer care excellence

Proficiency in Word, Excel, and PowerPoint

Tools

Cvent

Lanyon

Job description

Data Admin and Reconciliation Specialist with English and French page is loaded## Data Admin and Reconciliation Specialist with English and Frenchlocations: Polandtime type: Full timeposted on: Posted 30+ Days Agojob requisition id: J-78107Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.**Data Admin and Reconciliation Specialist role** will primarily support the planners post event, in closing and supporting the reconciliation of the event. With a focus on liaising with delegates to ensure all required documents and information has been collected, compiled and saved appropriately for compliance. They will support the financial reconciliation teams with ensuring all data is shared and recorded to complete expense reimbursements for the delegates, Transfer of Value reporting and final event closure. This may in some cases require coordination with the client lead to align on requirements and will mean that you will work supporting the planning teams and financial teams in GBT.Attention to detail, and data accuracy is key to this role, and requires a strong level of professional conduct due to client contact. This role may also include various other reconciliation requirements including but not limited to commission support.**High level of French and English is a must.****This is a fully remote role; you can work from anywhere in Poland.****What you'll be doing:*** Receive, review, cross check and analyze the event budgets assigned via Meetings & Events’ internal Project Management tool (Meeting Central) + Customer tools* Reconciliation of all meeting and event spend and expenses, as needed.* Review and complete event close out process in accordance with policy guidelines to include data integrity, aging and SLA compliance. Correspond directly with Health Care Professionals and Responsible for Attendee Management and associated aspects (attendee communications etc.).* Oversees Cvent Attendee Management tasks and ensures quality control of attendee data for each assigned attendee / HCP* Runs standardized & custom reports for assigned programs per meeting timeline.* Maintains accurate records, data input, and completes Audit Retention file management as outlined in American Express Meetings & Events and client policies & procedures. Support the local team with admin tasks in Event Planning.* Coordinate with the air ticketing team for the event for seamless operations.* Communicate with the internal teams and on a timely basis, information relative to travel program operations.* Coordinate projects and admin processing as detailed in Job Specifics Tasks* Perform other duties as required.**What we’re looking for:*** Fluent Business French and English* 1-2 years Reconciliation Experience required* Customer care excellence* Proficiency in Word, Excel and PowerPoint* Proficiency in Cvent and/or Lanyon (Starcite) – data entry, eRFP, reporting, budget is a benefit to the role* Flexibility and Ability to adapt* Able to work well in a team and work well independently with minimum supervision* Used to working under pressure* High level of attention to detail#GBTjobs**Location**Poland**The #TeamGBT Experience**Work and life: Find your happy medium at Amex GBT.* **Flexible benefits** are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.* **Travel perks:** get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.* **Develop the skills you want** when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.* **We strive to champion Inclusion** in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.* And much more!All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the .If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!