Contract Management Specialist

AbbVie; Warszawa; On-site; PLN 150,000 - 230,000; Full time

Job summary

AbbVie is hiring a Contract Management Specialist to support clinical operations by negotiating and managing clinical trial agreements, budgets, and related legal documentation. You will collaborate with Legal, Finance, and study teams to ensure timely start-up and execution of studies.

The role requires a Bachelor’s in Life Sciences or related field and at least 3 years of clinical research experience with contract/budget negotiation, plus strong communication and regulatory knowledge.

Qualifications

• Bachelor's degree in Life Sciences, Health Sciences, Nursing, Pharmacy, Business Administration, Law, or a related field.
• Minimum 3 years of clinical research experience, including contract and budget negotiation.
• Strong negotiation, communication, and stakeholder management skills.
• Understanding of clinical research processes, as well as medical, legal, and financial concepts relevant to clinical trials.
• Good knowledge of ICH-GCP guidelines and applicable local regulations.
• Ability to interpret and apply legal, compliance, and regulatory requirements within a clinical research environment.
• Strong planning and organizational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Fluency in English and the local language, both written and spoken.
• Strong sense of ownership, urgency, and decision-making ability.
• Analytical mindset with strong problem-solving skills.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Collaborative team player with strong interpersonal skills.

Responsibilities

• Serve as the primary contract management contact, partnering with Legal, Finance, Clinical Operations, Site Management & Monitoring, and Study Teams.
• Manage the preparation, negotiation, and execution of clinical trial agreements, confidentiality agreements, study budgets, and related vendor contracts.
• Lead contract and budget negotiations with investigator sites and research institutions to support timely study start-up and execution.
• Review and support contract-related and legal documentation associated with clinical studies, working closely with Legal and other key stakeholders.
• Liaising with Legal where playbook doesn’t address an issue and seeking Legal approval for deviations.
• Setting, managing and communicating priorities to local affiliate stakeholders, Legal, and Finance in alignment with study plans.
• Ensure accurate tracking of contracts, budgets, and study-related documentation, while maintaining relevant metrics and records.
• Collecting and tracking site intelligence and communicating such to appropriate stakeholders in the Study Team, Legal, Finance, etc.
• Ensure contracts and budgets are finalized within agreed timelines to support the timely start-up and ongoing execution of clinical studies.

Education

Bachelor's degree in Life Sciences

Minimum 3 years of clinical research experience

Job description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.

Job Description

At AbbVie, we are committed to advancing innovative medicines and improving patients' lives around the world. We are currently looking for aContract Management Specialistto join our Clinical Operations.In this role, you will support clinical research activities and contract management processes for studies.

You will be responsible for managing and negotiating clinical trial agreements, budgets, and related legal documentation to support the successful and timely start-up and conduct of clinical studies. Working closely with Legal, Finance, Clinical Operations, and external research sites, you will play a key role in ensuring contracts and budgets do not become a barrier to study delivery while maintaining compliance with applicable regulations and company policies.

This position offers the opportunity to collaborate with both local and global stakeholders while contributing directly to the success of AbbVie's clinical research programs.

Key responsibilities:

• Serve as the primary contract managementcontact, partnering with Legal, Finance, Clinical Operations, Site Management & Monitoring, and Study Teams.
• Manage the preparation, negotiation, and execution of clinical trial agreements, confidentiality agreements, study budgets, and related vendor contracts.
• Lead contract and budget negotiations with investigator sites and research institutions to support timely study start-up and execution.
• Review and support contract-related and legal documentation associated with clinical studies, working closely with Legal and other key stakeholders.
• Liaising with Legal where playbook doesn’t already address an issue and seeking Legal approval for deviations.
• Setting, managing and communicating priorities to local affiliate stakeholders, Legal, and Finance in alignment with study plans and priority for start-up.
• Ensure accurate tracking of contracts, budgets, and study-related documentation, while maintaining relevant metrics and records.
• Collecting and tracking site intelligence and communicating such to appropriate stakeholders in the Study Team, Legal, Finance, etc.
• Ensure contracts and budgets are finalized within agreed timelines to support the timely start-up and ongoing execution of clinical studies.

Qualifications

• Bachelor's degree in Life Sciences, Health Sciences, Nursing, Pharmacy, Business Administration, Law, or a related field.
• Minimum 3 years of clinical research experience, including experience in contract and budget negotiation.
• Strong negotiation, communication, and stakeholder management skills.
• Understanding of clinical research processes, as well as medical, legal, and financial concepts relevant to clinical trials.
• Good knowledge of ICH-GCP guidelines and applicable local regulations.
• Ability to interpret and apply legal, compliance, and regulatory requirements within a clinical research environment.
• Strong planning and organizational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Fluency in English and the local language, both written and spoken.
• Strong sense of ownership, urgency, and decision-making ability.
• Analytical mindset with strong problem-solving skills.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Collaborative team player with strong interpersonal skills.

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.