Site Contract Specialist

Bristol Myers Squibb; Województwo mazowieckie; On-site; PLN 180,000 - 218,000; Full time

Job summary

Bristol Myers Squibb in Warsaw, Poland, is hiring a Site Contract Specialist responsible for end-to-end preparation, negotiation, and finalization of site contracts and investigator budgets. You will work within approved SOPs, templates, and governance frameworks to ensure timely contract execution and robust documentation.

Reporting to the Site Contracting Operations leadership, you will collaborate with study teams, Legal, Finance, and CRO partners, maintaining accurate records in contract

Qualifications

• Bachelor’s degree in Life Sciences, Business Administration, or related field.
• Minimum 2 years in site contract negotiation or clinical operations.
• Ability to negotiate within SOP-defined guardrails and thresholds.

Responsibilities

• Prepare, review, negotiate, and finalize site contracts and budgets using approved templates, fallback language, and country playbooks; ensure alignment with protocol requirements and study timelines.
• Apply SOP defined budget parameters and exercise decision making up to the authorized threshold; route exceptions and out of threshold items for approval per governance.
• Ensure adherence to SOPs, WI/playbooks, approval matrices, and confidentiality standards; escalate non-standard clauses and risks to the appropriate stakeholder.
• Collaborate with study teams, Legal, Finance, CRO partners, and other stakeholders to resolve routine contracting questions and progress negotiations within guardrails.
• Maintain accurate, timely, and complete records of negotiation status, decisions, and versions in required contracting systems (e.g., CLM/trackers, e-signature), enabling dashboards and study reporting.
• Meet KPIs for cycle time, quality, and data accuracy; flag risks to timelines and compliance.
• Support process improvements by identifying recurring issues and adopting new templates and tools as rolled out by governance.
• Conduct targeted reviews of prior negotiated agreements to identify new efficiency opportunities within approved boundaries.
• Travel up to 10% for regional strategy meetings and cross-functional collaboration.

Skills

Negotiation skills

Attention to detail

Multilingual communication

MS Office proficiency

Education

Bachelor's degree in Life Sciences or related field

Tools

Contract management systems

e-signature platforms

Translation resources/tools

Job description

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

Position Summary

Executes the end to end preparation, negotiation, and finalization of site contracts and investigator budgets within established SOPs, multilingual templates, fallback language, and approval matrices. Maintains complete and timely documentation in approved systems and collaborates with cross functional partners to support on time contract execution. Exercises decision authority on budget items up to the defined threshold per SOP; non standard terms, out of threshold items, and complex/legal risks are escalated to negotiation governance lead or management, as applicable.

Duties/Responsibilities

• Prepare, review, negotiate, and finalize site contracts and budgets using approved templates, fallback language, and country playbooks; ensure alignment with protocol requirements and study timelines.
• Apply SOP defined budget parameters and exercise decision making up to the authorized threshold; route exceptions and out of threshold items for approval per governance.
• Ensure strict adherence to SOPs, WI/playbooks, approval matrices, and confidentiality standards; escalation non standard clauses and risks to the appropriate stakeholder.
• Collaborate with study teams, Legal, Finance, CRO partners, and other stakeholders to resolve routine contracting questions and progress negotiations within established guardrails.
• Maintain accurate, timely, and complete records of negotiation status, decisions, and versions in required contracting systems (e.g., CLM/trackers, e signature), enabling reliable dashboards and study reporting.
• Meet established KPIs for cycle time, quality, and data accuracy; proactively flag risks to timelines and compliance.
• Supports process improvement by identifying recurring issues and proposing practical enhancements; adopts new templates, standards, and tooling as rolled out by governance.
• Conducts targeted reviews of prior negotiated agreements to identify new ways to improve efficiency within approved boundaries.

Reporting Relationship

• Reports to Associate Director/Director Site Contracting Operations

Qualifications Specific Knowledge, Skills, Abilities

• Working knowledge of clinical study protocols, contract templates, investigator grants, and site budget negotiation processes; ability to negotiate within SOP defined guardrails and thresholds.
• High attention to detail with strong organization and time management; able to manage multiple negotiations against agreed timelines.
• Effective negotiation and communication skills in multinational, multilingual settings; comfortable using approved translation resources/tools where applicable.
• Proficiency with contract management systems and e signature platforms; strong MS Office skills.

Education/Experience/Licenses/Certifications

• Bachelor’s degree in Life Sciences, Business Administration, or related field.
• Minimum 2 years in site contract negotiation or clinical operations (or equivalent combination of education/experience).

Travel

• Up to 10% travel for regional strategy meetings and cross-functional collaboration.

Compensation Overview

Warsaw - PL: zł180,200 - zł218,360

The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. The final compensation will be determined based on demonstrated experience and in accordance with pay equity principles and applicable employment laws.

How We Work

Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.

Supporting People With Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [e-mail]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

For roles based in Los Angeles County only: If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

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Data Protection

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If this posting is missing required information required by local law or incorrect, contact BMS at [e-mail] with the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account.

R1608109 : Site Contract Specialist