Clinical Trial Payments & Coordination Specialist

Jobtailor; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

Jobtailor is seeking an experienced clinical administration coordinator in Warsaw, Poland. The role focuses on payments tracking, site settlements, document collection, and coordination with investigators, external providers, and CRAs.

You will support the Contract Team, manage budgets and invoicing, and contribute to meeting materials and newsletters. Fluency in Polish and strong English communication are essential for daily operations in a multinational setting.

Qualifications

• Clinical administration/coordination experience
• Experience with site payments in clinical trials
• Invoicing, budgeting and payment reconciliation
• Experience in tracking clinical payments and expenses

Responsibilities

• Prepare payment trackers and financial settlements for sites
• Coordinate with Investigators, external service providers and CRAs during document collection
• Track and prepare incoming documents
• Assist Contract Team and clarify ambiguities in the Clinical Study Agreement
• Participate in Local Study Team meetings
• Prepare and distribute presentation material for meetings and newsletters

Skills

Excel

Pivot tables

Polish language

English language

Organizational skills

Administrative support

eTMF

CTMS

Tools

eTMF

CTMS

Job description

Jobtailor is seeking an experienced clinical administration coordinator in Warsaw, Poland. The role focuses on payments tracking, site settlements, document collection, and coordination with investigators, external providers, and CRAs.

You will support the Contract Team, manage budgets and invoicing, and contribute to meeting materials and newsletters. Fluency in Polish and strong English communication are essential for daily operations in a multinational setting.