Clinical Systems Ops Lead: Strategy & Execution

Astellas Pharma; Warszawa; Hybrid; PLN 180,000 - 260,000; Full time

Benefits offered by this job

Hybrid work model

Global collaboration

Job summary

Astellas Global Capability Centre in Warsaw, Poland, offers a permanent, hybrid role within our Clinical Operations and Systems team. The position focuses on strategic business operations and clinical systems support to ensure efficient and compliant clinical studies.

The role requires strong data management, CTMS experience, and collaboration across internal teams and external partners. We value detail orientation and English fluency to operate in a global environment.

Qualifications

• Experience gained in a pharmaceutical, biotech, CRO, or clinical research environment.
• Experience using CTMS or other clinical operations applications (ideally Veeva).
• Experience maintaining operational/master/reference data in regulated environments.
• Strong attention to detail with ability to review, validate, reconcile, and correct data.
• Fluent written and spoken English.
• Ability to collaborate with internal teams, vendors, and external partners.

Responsibilities

• Maintain and update clinical operations data (organization, location, site, investigator, personnel).
• Perform data entry, data quality reviews, reconciliations, and corrections across clinical systems.
• Support CTMS activities including record updates, issue tracking, and user support.
• Assist with vendor and contract processes, including ARIBA requests and invoice reviews.
• Monitor contract status and coordinate follow-up with stakeholders.
• Support audits, inspections, compliance activities, and CAPA tracking.

Skills

Fluent English

Attention to detail

Data management

Collaborative teamwork

Education

University degree

Tools

CTMS (Veeva)

Job description

Astellas Global Capability Centre in Warsaw, Poland, offers a permanent, hybrid role within our Clinical Operations and Systems team. The position focuses on strategic business operations and clinical systems support to ensure efficient and compliant clinical studies.

The role requires strong data management, CTMS experience, and collaboration across internal teams and external partners. We value detail orientation and English fluency to operate in a global environment.