Clinical Project Coordinator

Alimentiv; Województwo mazowieckie; Remote; PLN 32,000 - 52,000; Full time

Job summary

Alimentiv is seeking a detail-oriented project support specialist to provide administrative and clerical support to project teams and stakeholders. The role includes document management, meeting coordination, and training activity support, all aligned with quality standards and regulatory guidelines.

The position is home-based in Poland, requiring 1–3 years of related experience or a health/Life Sciences diploma, with strong communication skills and the ability to work cross-functionally in a

Qualifications

• Minimum 1–3 years of related work experience with ongoing training.
• Minimum a one-year College Advance Diploma/Degree in Health or Life Sciences or Clinical Research.
• Knowledge of clinical research, ability to work independently, strong communication, and cross-functional environment.

Responsibilities

• Provide admin support to project teams, including document preparation, logs, reports, and scripts.
• Prepare and coordinate flow of documents for meetings, agendas, minutes, and training activities.
• Facilitate project invoicing and billing document preparation and support communications.
• Act as first point of contact for project queries and ensure alignment with standards.

Skills

Knowledge of clinical research

Independent working

Strong communication skills

Cross-functional collaboration

Education

College Advance Diploma/Degree in Health/Life Sciences or Clinical Research

Job description

Provide administrative, clerical, implementation and/or processing support to the project teams and stakeholders. Assist with document/process/report development, testing, tracking, distribution, and management. Coordinate meetings, presentations, and training activities, facilitate billing and payment activities, and act as first point of contact for project queries. Ensure that all activities align with quality standards, project guidelines, corporate best practices, and regulatory standards and guidelines.

Project Support

• Prepare and coordinate flow of documents, materials, and resources for project meetings and presentations, preparing meeting agendas, minutes and documents, scheduling and coordinating project committees, sponsor and site meetings, and tracking training programs and activities
• Facilitate project invoicing, billing and payment document preparation including support documents, and assist with internal and external communications throughout the project life cycle.

Document Management

• Assist team, providing timely administrative support, including form preparation, client/project information entry, creating logs, reports, and scripts
• Contribute to the creation and maintenance of project forms, documents and processes during the project life cycle and assist with project issue identification and resolution during audits that is consistent with project requirements

Client/Sponsor Support

• Act as first point of contact for project queries, appropriately identifying, addressing, redirecting or escalating questions, protocol clarification requests and project/service issues appropriately, that are consistent with project requirements, regulatory standards and corporate code of conduct

Document Control

• Manage and maintain project materials, tools, equipment and supplies, ensuring all activity is entered/recorded, distributed, tracked, monitored, updated, revised and/or maintained in accordance with project protocols, industry best practices and regulatory standards and guidelines

Qualifications

• Applicants should have a minimum of one to three years of related work experience with ongoing training, or a minimum of a one-year College Advance Diploma/Degree in a relevant field of study, preferable in Health or Life Sciences, or Clinical Research. The successful candidate must exhibit the following skills: Knowledge of clinical research, ability to work independently, strong communication skills, and the ability to work in a cross-functional environment

Working conditions

• Home Based
• *Accommodations for job applicants with disabilities are available upon request

*Accommodations are available for applicants with disabilities upon request throughout the recruitment lifecycle

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.