Business Compliance Specialist

Kelly; Warszawa; Remote; PLN 120,000 - 160,000; Full time

Job summary

Kelly Science, Engineering, Technology & Telecom is partnering with a global leader in medical technology to recruit a Business Compliance Specialist on a 12-month fixed-term contract. The role supports healthcare professional education activities across the Central & Eastern Europe region, ensuring compliance with internal policies and external regulations.

Working with Legal, Finance, Sales, Marketing and Healthcare Compliance teams, you will coordinate events, manage contracts, oversee

Qualifications

• Bachelor's degree or equivalent professional experience.
• Experience in Medical Devices, Pharmaceuticals, Healthcare, Life Sciences, or regulated industries.
• Experience coordinating contracts, documentation, compliance activities, grants, payments, or business operations.
• Experience with cross-functional stakeholders across multiple departments.
• Strong organisational and project coordination skills.
• Excellent attention to detail.
• Ability to manage multiple priorities simultaneously.
• Strong written and verbal English communication skills.
• Proficiency with Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Ability to work independently in a remote environment.
• Experience supporting administrative or operational processes in regulated organisations.

Responsibilities

• Coordinate Healthcare Compliance (HCC) requests relating to educational events and training activities.
• Manage requests through internal compliance workflow systems.
• Ensure educational interactions comply with all internal and external compliance requirements.
• Support the end-to-end approval process for healthcare professional engagements.
• Monitor compliance throughout the lifecycle of educational activities.
• Coordinate Fee-for-Service agreements and Sponsorship Agreements.
• Manage Educational Grant documentation and approvals.
• Ensure contracts are completed accurately and processed within required timelines.
• Liaise with Legal, Compliance and Finance teams during contracting.
• Coordinate educational courses and professional events across the CEE region.
• Work with travel and logistics providers to organise event requirements.
• Support event administration and documentation and ensure approvals are completed before activities commence.
• Coordinate payment processes for domestic and international educational activities and support invoice processing.

Skills

Organisational skills

Stakeholder management

English communication

Excel

Attention to detail

Remote work

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

PowerPoint

Outlook

Word

Job description

Full-Time | 40 Hours per Week | 12-Month Fixed-Term Contract (FSP Outsourced Model)

Start Date: ASAP

About the Opportunity

Kelly Science, Engineering, Technology & Telecom is partnering with a global leader in medical technology to recruit a Business Compliance Specialist on a 12-month fixed-term contract.

Our client is one of the world's most recognised healthcare organisations, developing innovative medical technologies that improve patient outcomes across surgery, orthopaedics, cardiovascular care, vision, and other specialist therapeutic areas. Operating across more than 100 countries, the organisation is committed to the highest standards of ethics, quality, compliance, and patient safety while supporting healthcare professionals through world-class educational initiatives.

This position sits within the Central & Eastern Europe (CEE) organisation and will play a critical role in ensuring all healthcare professional (HCP) educational interactions are executed in full compliance with internal policies, industry regulations, and applicable legal requirements.

This is an excellent opportunity for someone with experience in compliance operations, contract coordination, healthcare professional engagement, or business support within a highly regulated healthcare, pharmaceutical, medical device, or life sciences environment.

This is an immediate hiring requirement, and the client will be moving quickly through the recruitment process.

The Role

As the Business Compliance Specialist, you will be responsible for coordinating and supporting healthcare professional education activities across the CEE region while ensuring every interaction complies with internal Healthcare Compliance (HCC) policies and external regulatory requirements.

Working closely with Professional Education, Legal, Finance, Sales, Marketing, and Healthcare Compliance teams, you will coordinate educational events, manage contracts, oversee payment processes, and ensure all documentation and approvals meet compliance standards.

The role requires exceptional organisational skills, strong stakeholder management, and the ability to manage multiple activities simultaneously while maintaining outstanding attention to detail.

Key Responsibilities

Compliance & Business Operations

• Coordinate Healthcare Compliance (HCC) requests relating to educational events and training activities.


• Manage requests through internal compliance workflow systems.


• Ensure educational interactions comply with all internal and external compliance requirements.


• Support the end-to-end approval process for healthcare professional engagements.


• Monitor compliance throughout the lifecycle of educational activities.

Contract & Agreement Management

• Coordinate Fee-for-Service agreements.


• Support Sponsorship Agreements.


• Manage Educational Grant documentation and approvals.


• Ensure contracts are completed accurately and processed within required timelines.


• Liaise closely with Legal, Compliance and Finance teams throughout the contracting process.

Event & Logistics Coordination

• Coordinate educational courses and professional events across the CEE region.


• Work alongside external travel and logistics providers to organise event requirements.


• Support event administration and documentation.


• Ensure all compliance approvals are completed before activities commence.


• Coordinate payment processes for both domestic and international educational activities.


• Support invoice processing and financial documentation.


• Ensure payments comply with company policies and financial controls.


• Work closely with Finance to resolve payment-related queries.

Cross-Functional Collaboration

• Build strong relationships with:


• Professional Education Specialists


• Legal


• Finance


• Marketing


• Act as a key point of contact for compliance-related operational questions.


• Support cross-functional projects across the Central & Eastern Europe region.

Compliance & Quality

• Ensure compliance with:


• Healthcare Compliance policies


• Anti-Corruption regulations
  
• FCPA requirements


• Privacy regulations


• SOX controls


• Quality procedures


• Internal governance requirements


• Maintain accurate documentation and audit-ready records.


• Support continuous improvement initiatives across compliance processes.

Must-Have Requirements

• Bachelor's degree or equivalent professional experience.


• Previous experience within Medical Devices, Pharmaceuticals, Healthcare, Life Sciences, Biotechnology, or another regulated industry.


• Experience coordinating contracts, documentation, compliance activities, grants, payments, or business operations.


• Experience working with cross-functional stakeholders across multiple departments.


• Strong organisational and project coordination skills.


• Excellent attention to detail.


• Ability to manage multiple priorities simultaneously.


• Strong written and verbal English communication skills.


• Proficiency with Microsoft Office, particularly Excel, Outlook, Word and PowerPoint.


• Ability to work independently in a remote environment.


• Experience supporting administrative or operational processes within a regulated organisation.

Nice-to-Have Skills

• Experience supporting Healthcare Compliance (HCC) programmes.


• Experience coordinating Healthcare Professional (HCP) engagements.


• Knowledge of Fee-for-Service agreements, Sponsorship Agreements, or Educational Grants.


• Experience working with contract management or workflow approval systems.


• Experience supporting educational events or congresses.


• Understanding of Anti-Bribery and Anti-Corruption legislation.


• Knowledge of FCPA, SOX or healthcare compliance frameworks.


• Experience working across Central & Eastern Europe or within an international matrix organisation.


• SAP, Ariba, Salesforce, or other enterprise business systems experience.


• Continuous improvement or process optimisation experience.

What You'll Bring

• A highly organised and proactive approach to work.


• Excellent stakeholder management and communication skills.


• The ability to build strong relationships across international teams.


• A compliance-first mindset with exceptional attention to detail.


• Strong problem-solving and prioritisation skills.


• The ability to work effectively under pressure while meeting deadlines.


• A collaborative approach and willingness to support cross-functional teams.


• A passion for delivering compliant, high-quality business processes.

Why Apply?

• Join a globally recognised leader in medical technology.


• Work within an international team supporting multiple countries across Central & Eastern Europe.


• Fully remote opportunity based in Poland.


• Full-time (40 hours per week), 12-month fixed-term contract under a dedicated FSP outsourcing model.


• Exposure to international compliance, legal, finance, and commercial teams.


• Opportunity to build expertise within one of the world's most respected healthcare organisations.


• Immediate start with a fast-moving recruitment process.


• Potential for contract extension based on business requirements.