Bookkeeping & HR Virtual Assistant

Virtual Rockstar; Polska; Hybrid; PLN 196,000 - 275,000; Full time

Benefits offered by this job

Remote work

Professional development opportunities

Competitive salary

Dynamic team environment

Job summary

Virtual Rockstar is hiring a full-time Bookkeeping, HR Virtual Assistant to support a multi-location physical therapy practice. This remote role blends bookkeeping/financial administration with HR and payroll tasks, plus patient-facing scheduling support.

You will maintain QuickBooks records, onboard employees, manage payroll and benefits, and assist with patient scheduling as needed. The ideal candidate thrives in a dynamic, client-focused environment, moving between structured financial work

Qualifications

• Experience with QuickBooks Online for bookkeeping and reconciliations.
• Experience with HR/payroll administration and onboarding.
• Ability to manage multiple responsibilities and shift priorities weekly.
• Strong organizational skills and meticulous recordkeeping for financial and HR data.
• Comfort with patient-facing phone communication and basic scheduling support.

Responsibilities

• Maintain accurate bookkeeping records in QuickBooks Online.
• Categorize and reconcile bank and credit card transactions; prepare monthly reconciliations.
• Enter and organize bills and expenses; assist with month-end processes.
• Prepare routine financial reports for management review; coordinate with leadership, payroll provider, and accountant.
• Coordinate administrative onboarding of new employees; manage payroll and benefits data.
• Support patient-facing administrative needs such as phone calls and scheduling when financial/HR tasks are current.

Skills

QuickBooks Online

Bookkeeping

Account Reconciliation

HR Administration

Payroll Processing

Employee Onboarding

Benefits Administration

Financial Reporting

Patient Scheduling

Job description

• Work Experience QuickBooks Online, Bookkeeping, Account Reconciliation, HR Administration, Payroll Processing, Employee Onboarding, Benefits Administration, Financial Reporting, Patient Scheduling,
• Remote Job

About Us

Rockstar is an industry-leading staffing company based in Arizona that helps healthcare businesses across the United States streamline operations by connecting them with skilled remote professionals. We partner with talented individuals from around the world, providing meaningful remote career opportunities that empower personal and professional growth.

At Rockstar, we are committed to placing team members who not only meet our clients' operational needs but who also reflect our core values of integrity, excellence, and long-term service. Every placement is an opportunity to make a meaningful difference, for the practice, for patients, and for you.

Job Description

This is a remote position.

Rockstar is hiring a full-time Bookkeeping, HR Virtual Assistant on behalf of a multi-location physical therapy practice.

This is a blended role covering three distinct areas of support: bookkeeping and financial administration, HR and payroll administration, and patient-facing practice support. The VA will keep QuickBooks records accurate and current, manage employee onboarding and payroll administration, and, once financial and HR responsibilities are up to date, help support patient-facing administrative needs like phones and scheduling.

This role is a great fit for someone who is comfortable moving between structured financial/HR work and warmer, more people-facing patient support, and who can prioritize accordingly depending on what needs attention each week.

About the Client

Our client's mission is to help people Move Well, Be Strong, and Live Fully. They are committed to providing personalized, high-quality care across three Baltimore-area locations, serving patients aged 12 and up with both traditional and niche physical therapy services for orthopedic and spine conditions.

Their values, Grit, Shoshin (Beginner's Mind), Candor, Ownership, Engagement, and Enjoy the Journey, guide how they show up for their patients and for each other.

They already work with several amazing Rockstars, and they're ready to welcome one more.

Key Responsibilities

• Maintain accurate bookkeeping records in QuickBooks Online (experience required)
• Categorize and reconcile bank and credit card transactions
• Complete monthly account reconciliations
• Enter and organize bills and expenses
• Assist with month-end bookkeeping processes
• Prepare routine financial reports for management review
• Coordinate with leadership, payroll provider, and accountant as needed

HR & Payroll Administration

• Coordinate administrative onboarding of new employees
• Collect and organize required employment documentation
• Add new employees to payroll and benefits systems
• Process employee payroll changes and maintain accurate payroll information
• Coordinate benefit enrollments, changes, and terminations
• Maintain organized employee records and HR documentation
• Track completion of required onboarding tasks
• Follow established procedures for employee departures and offboarding

When financial and HR responsibilities are current, remaining scheduled hours may be used to support patient-facing administrative needs, including:

• Answer incoming patient phone calls
• Assist with basic scheduling and patient questions
• Complete remote patient check-in procedures
• Assist the patient care coordination team with routine administrative tasks

Requirements

• Required experience with QuickBooks Online for bookkeeping and reconciliations
• Prior experience with HR/payroll administration and employee onboarding
• Comfortable managing multiple areas of responsibility and shifting priorities week to week
• Strong organizational skills and attention to detail, especially with financial and HR recordkeeping
• Comfortable with patient-facing phone communication and basic scheduling support
• Trustworthy and discreet, this role involves sensitive financial and HR information
• Competitive salary commensurate with experience.
• Opportunities for professional development and growth.
• Work in a dynamic and supportive team environment.
• Make a meaningful impact by helping to build and strengthen families across the Globe