Benefits Specialist

Spelman College (Old)

Poland

On-site

PLN 185,116 - 259,163

Full time

14 days+

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Benefits offered by this job

Hybrid work arrangement

Comprehensive benefits package

Job summary

A prestigious educational institution based in Poland is looking for a Benefits Specialist responsible for administering employee benefits programs. The ideal candidate will ensure compliance with federal and state regulations, handle benefits inquiries, and manage leave programs. This role requires strong organizational skills, attention to detail, and proficiency in HR systems. Experience in benefits administration and knowledge of related regulations are essential. This position offers a hybrid work arrangement and is full-time.

Qualifications

5+ years of progressive experience in benefits administration.
Knowledge of ERISA, FMLA, HIPAA, and related regulations.
Strong verbal and written communication skills.

Responsibilities

Administer employee leave programs and provide support.
Serve as a primary point of contact for benefits inquiries.
Enter and audit benefits-related data in HR systems.

Skills

Customer service orientation

Analytical skills

Organizational skills

Attention to detail

Microsoft Excel proficiency

Education

Bachelor’s degree or 5 years in benefits administration

Tools

HR Systems (e.g., Banner)

Benefits administration platforms

Job description

Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship. This position is contingent upon the availability of sufficient funding.

Position Title

Benefits Specialist

Position Summary

The Benefits Specialist is responsible for the day-to-day administration and operational support of Spelman College’s employee benefits programs. This role serves as a primary point of contact for benefits, leave, and workers’ compensation inquiries, ensures accurate data entry and reporting within HR systems, and supports compliance with ERISA, FMLA, ACA, HIPAA, and applicable federal and state regulations. The position requires a high level of attention to detail, discretion, customer service, and the ability to manage multiple time-sensitive processes.

Essential Duties and Responsibilities

Core Benefits & Leave Administration

Administer employee leave programs (FMLA, STD, and other leaves), including intake, documentation, tracking, follow-up, and weekly leave status reporting in compliance with applicable laws.
Serve as the primary point of contact for employee benefits and leave inquiries via phone, email, and one-on-one consultations; research, resolve, and elevate issues as appropriate.
Provide individual sessions related to benefits, leave, eligibility, enrollment, and coverage changes.

Workers’ Compensation & Medical Programs

Administer the Workers’ Compensation program, including injury intake, documentation summaries, reporting, and coordination with vendors (e.g., Caduceus, Concentra), while maintaining required postings and records.
Coordinate and support related programs such as random drug screenings and fitness-for-duty processes, as applicable.

New Hire & Employee Lifecycle Support

Support benefits onboarding and new hire orientation, including system access, documentation follow-up, one-on-one sessions, and benefits enrollment education.
Collect, validate, and maintain employee and dependent documentation required for enrollment, qualifying life events, age-outs, and terminations.

Systems, Data Management & Reporting

Enter, audit, and correct benefits-related data in Banner and benefits systems (e.g., deductions, PAFs, reimbursements, arrears, eligibility changes).
Monitor PlanSource dashboards, carrier feeds, and issue logs, research discrepancies and drive issues to resolution.
Maintain and process benefits reports, including ACA‑related reporting and part‑time hours uploads.

Vendor, Billing & Compliance Support

Monitor vendor‑required documentation (e.g., Evidence of Insurability, approvals, denials) and ensure timely follow‑up.
Process and reconcile monthly premium billing and invoices for all benefits vendors; coordinate with Payroll and notify vendors of eligibility changes and terminations for COBRA administration.
Ensure compliance with ERISA, HIPAA, FMLA, ACA, COBRA, and applicable federal and state regulations.

Administrative, Documentation & Operational Support

Maintain confidential medical and benefits records (FMLA, Workers’ Compensation, ADA) in accordance with record‑keeping requirements.
Process benefits‑related mail and deposits and maintain tracking logs.
Maintain and update benefits materials, forms, orientation content, and HR portal resources.
Prepare and participate in monthly benefits check‑ins and reporting reviews with Benefits leadership.
Provide administrative and project support to the Manager of Benefits Services and Benefits leadership.
Serve as backup for HRIS functions as needed, including Banner data maintenance, reporting, and employment verification.
Participate in audits, special projects, and continuous improvement initiatives related to benefits and HR operations.

Required Qualifications

Bachelor’s degree or a minimum of five (5) years of progressive experience in benefits administration or an equivalent combination of education, training, and experience.
Demonstrated knowledge of ERISA, FMLA, ACA, HIPAA, COBRA, and workers’ compensation regulations.
Strong customer service orientation with the ability to handle sensitive and confidential matters with diplomacy and discretion.
Excellent written and verbal communication skills.
Strong analytical, organizational, and time‑management skills with the ability to manage multiple priorities and deadlines.
High attention to detail and accuracy, with the ability to see both operational details and broader process impacts.
Advanced proficiency in Microsoft Excel (including pivot tables, VLOOKUPs, and formulas) and working knowledge of Word, PowerPoint, Access, and reporting tools.

Preferred Qualifications

Experience with Banner/Ellucian systems, benefits administration platforms (e.g., PlanSource), and vendor interfaces preferred.

Certifications, Licenses, Restrictions

N/A

Physical Demands

While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to operate computer, other office equipment, and to move items, talk, and hear. The employee is frequently required to reach with hands and arms; The employee is occasionally required to: stand for multiple periods of time, climb, stoop, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust, focus and work from a computer screen and/or read print from various forms of documents.

Shift

Shift Days

Travel Required

Full Time/Part Time

Full‑time

Work Location/Schedule

This position is eligible for a hybrid work arrangement.

FLSA

Exempt

Number of Vacancies

Anticipated Candidate Start Date

Position End Date