AP Specialist

Cosmetic Physician Partners, LLC; Warszawa; Presencial; PLN 100.000 - 160.000; Jornada completa

Descripción de la vacante

Cosmetic Physician Partners, LLC in Warszawa is seeking an experienced Accounts Payable professional to strengthen the AP function across multiple entities and currencies. You will own end-to-end AP processes and serve as a technical reference on VAT, cut-off, and intercompany items.

This role involves driving controls, improving supplier onboarding checks, coordinating with external auditors, and mentoring the AP team while working with minimal supervision.

Formación

• 4 to 6 years of AP experience, including at least 2 years operating with minimal oversight
• Experience preparing and reviewing accruals, prepayments and GRNI reconciliations as part of month end close
• Experience processing AP for multiple entities/currencies concurrently
• Experience liaising with external auditors during year end or interim audits and resolving supplier disputes

Responsabilidades

• Own AP processes end-to-end for a defined scope of group entities, including invoice capturing, coding, approvals, posting and payment
• Act as a technical reference point on AP matters, including VAT treatment, cut off, intercompany items, cross border transactions and disputed items
• Own month end AP close activities: accruals, prepayments, GRNI, supplier statement reconciliations and aged creditor review
• Maintain AP data integrity in Sage Intacct and help enforce supplier onboarding controls
• Drive process and control improvements across the AP stack, including Payhawk and the wider procure-to-pay flow
• Support external auditors on AP, accruals and prepayment workstreams at year-end
• Work across multiple entities, currencies and jurisdictions
• Support in leading, coaching and helping the AP team.

Conocimientos

Accounts Payable

Sage Intacct

VAT & intercompany

Auditor liaison

English fluency

German (Desirable)

Herramientas

Sage Intacct

Payhawk

Descripción del empleo

Role Overview

We are hiring an experienced Accounts Payable professional to strengthen the AP function across the group, roughly a dozen entities across three countries, several currencies, and a mix of clinical and corporate suppliers. This is an individual contributor role, but it goes beyond processing. You will take ownership of your entities end to end, including shaping how the controls, reconciliations and supplier processes around them work, and improving them where you see the opportunity. You will own a defined set of entities or currencies as the named technical lead, operate with a high degree of autonomy, and informally mentor and support other members of the AP team.

Key Responsibilities

• Own AP processes end-to-end for a defined scope of group entities: invoice capturing, coding, approvals, posting and payment
• Act as a technical reference point on AP matters, including VAT treatment, cut off, intercompany items, cross border transactions and disputed items
• Own month end AP close activities: accruals, prepayments, GRNI, supplier statement reconciliations and aged creditor review
• Maintain AP data integrity in Sage Intacct and help enforce supplier onboarding controls
• Drive process and control improvements across the AP stack, including Payhawk and the wider procure-to-pay flow
• Support external auditors on AP, accruals and prepayment workstreams at year-end
• Work across multiple entities, currencies and jurisdictions
• Support in leading, coaching and helping the AP team.

Essential Experience Requirements:

• 4 to 6 years of AP experience, including at least 2 years operating with minimal oversight (e.g. owning AP end-to-end for an entity or region)
• Demonstrated experience preparing and reviewing accruals, prepayments and GRNI reconciliations as part of a month end close, without needing sign-off on routine judgement calls
• Experience processing AP for at least 2+ legal entities and/or currencies concurrently
• Experience liaising directly with external auditors during a year end or interim audit, and resolving supplier disputes without escalation
• Experience designing and implementing AP controls (e.g. three-way matching or supplier onboarding checks), and identifying discrepancies before they reach the ledger
• Fluent written and spoken English

Desirable Experience Requirements:

• Working knowledge of Sage Intacct
• Written and verbal proficiency in German
• Experience in a multi-site services group such as healthcare, aesthetics or hospitality
• Exposure to Payhawk or a comparable spend management platform
• IFRS reporting environment with audit exposure