Administration

Lever, Inc.; Warszawa; Hybrid; PLN 60,000 - 80,000; Full time

Job summary

Lever, Inc. in Warsaw is seeking an experienced administrator to provide high-level support to three Board Members, coordinating confidential documentation and meeting materials.

The role requires discretion, reliability, superb organization, and fluency in English and Polish, with on-site work in Warsaw due to physical documents. A proactive communicator with strong Google Suite skills will manage travel, expenses, agendas, minutes, and related tasks in a fast-growing international environment.

Qualifications

• 4–5 years of administration experience, board-level exposure preferred.
• Ability to handle confidential information with discretion and sound judgment.
• Reliability, ownership, and ability to manage multiple projects to deadlines.
• Attention to detail and accuracy.
• Fluency in Google Suite is required.
• Fluent English and Polish.

Responsibilities

• Provide administrative and operational support to 3 Board Members
• Coordinate documentation workflow, including signatures, scanning, organizing and archiving documents
• Prepare and distribute materials for Board meetings, keeping track of related action items and follow-ups
• Organize meetings and business trips
• Submitting travel expenses in the dedicated platform
• Coordinating administrative invoices
• Preparing presentations, documents and spreadsheets as requested
• Other ad hoc tasks related to administration

Skills

Executive support

Multitasking

Communication

Bilingual English/Polish

Tools

Google Suite

Job description

What You`ll Be Doing:

• Providing administrative and operational support to 3 Board Members
• Coordinating documentation workflow, including signatures, scanning, organizing and archiving documents
• Preparing and distributing materials for Board meetings, keeping track of related action items and follow-ups
• Organizing meetings and business trips
• Submitting travel expenses in the dedicated platform
• Coordinating administrative invoices
• Preparing presentations, documents and spreadsheets as requested
• Other ad hoc tasks related to administration

Your Qualifications:

• At least 4-5 years of experience in administration, ideally including exposure to board-level or executive-level support
• Demonstrated ability to handle highly confidential information (financial, legal, personnel) with discretion and sound judgment, without needing every decision confirmed
• Reliability, ownership and ability to manage multiple projects, meet deadlines and deliver tasks on time
• Attention to detail and accuracy
• Fluency in Google Suite is required
• Great communication and interpersonal skillsFluent English and Polish
• Willingness to work on-site in Warsaw, given the physical document handling involved
• Strong motivation to operate on a daily basis and further develop in the administrative function

Nice To Have:

• Experience with business travel expense or spend management platforms
• Working knowledge of Spanish or Portuguese will be an asset, given coordination with our Brazil and Mexico teams
• Prior experience supporting a Board or Supervisory Board (agendas, minutes, resolutions)

Why ADLOOK:

• You will get to work with amazing people in one of the fastest-growing sectors in online advertising
• Opportunity to work in a truly international environment
• Friendly atmosphere while working with a dynamic team of open-minded professionals with a passion for Internet technology and advertising solutions
• Office located in a well commuted part of Warsaw