VP Executive Assistant | High-Impact Admin & Coordination

The Value Engineering; Saddar; On-site; PKR 600,000 - 1,000,000; Full time

Benefits offered by this job

Group health insurance coverage

Annual performance-based increments

Professional development

Job summary

The Value Engineering Pakistan is seeking an Executive Assistant to the Vice President for its Rawalpindi on-site team. The role supports senior leadership, ensuring smooth daily operations within a fast-growing professional services environment.

You will manage calendars, coordinate domestic and international travel, prepare reports and briefs, and liaise with department heads and clients while maintaining confidentiality and high professionalism.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related discipline from a recognized institution.
• 1–2 years of relevant experience as an Executive Assistant, Personal Assistant, Admin Officer, or in a similar coordination-focused role.
• Demonstrated experience supporting senior management or working in a corporate office environment is preferred.
• Excellent written and verbal communication skills in English.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Google Workspace is a plus.
• Exceptional organizational and time-management skills with strong attention to detail.
• Ability to multitask, prioritize, and perform under pressure with minimal supervision.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive, solution-oriented mindset with a strong sense of ownership.

Responsibilities

• Manage the VP's calendar, meetings, and travel with proactive conflict resolution.
• Prepare daily and weekly schedule briefs for VP’s commitments.
• Draft, review and manage emails and correspondence for the VP with confidentiality.
• Screen and escalate urgent communications; act as liaison with department heads and clients.
• Organize internal and external meetings with agenda, logistics, and documentation.
• Record minutes, track action items, and follow up to closure.
• Prepare presentations, reports, and briefing documents for VP's review.
• Maintain filing systems for quick retrieval of records.
• Coordinate domestic and international travel, visas, and accommodations.
• Plan and execute executive-level events and offsites.
• Handle expense reports, reimbursements, and procurement for VP’s office.

Skills

Excellent written and verbal English

Multitasking

Time management

Discretion and professionalism

Ownership and proactive mindset

Education

Bachelor's degree in Business Administration or related discipline

Tools

MS Office Suite

Google Workspace

Job description

The Value Engineering Pakistan is seeking an Executive Assistant to the Vice President for its Rawalpindi on-site team. The role supports senior leadership, ensuring smooth daily operations within a fast-growing professional services environment.

You will manage calendars, coordinate domestic and international travel, prepare reports and briefs, and liaise with department heads and clients while maintaining confidentiality and high professionalism.