Executive Assistant Vice President

The Value Engineering Pakistan; Saddar; On-site; PKR 1,200,000 - 2,400,000; Full time

Benefits offered by this job

Group health insurance

Annual performance-based increments

Professional development

Job summary

The Value Engineering Pakistan is seeking an Executive Assistant to the Vice President in Rawalpindi, Pakistan. This full-time, on-site role supports the VP in managing daily operations and prioritizing competing demands.

Responsibilities include calendar management, travel planning, drafting communications, and coordinating with internal teams and external partners while maintaining discretion and professionalism. A 1–2 year background in executive support and a bachelor's degree are preferred.

Qualifications

• Bachelor's degree in Business Administration or related discipline required.
• 1–2 years of experience in executive/administrative roles for senior management.
• Excellent written and verbal English communication skills.
• Proficiency in MS Office and Google Workspace preferred.

Responsibilities

• Manage VP's calendar, meetings, travel and communications with confidentiality.
• Prepare presentations, memos, and briefing materials for VP review.
• Coordinate internal/external meetings and document action items.
• Serve as liaison between VP's office, departments, clients and partners.

Skills

Calendar management

Executive support

Communication skills

Multitasking

Discretion & confidentiality

Time management

Problem solving

Stakeholder liaison

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Google Workspace

Job description

The Value Engineering Pakistan | Full time

Rawalpindi, Pakistan | Posted on 08/12/2026

The Value Engineering prides itself in being the Fastest Growing Construction Consultancy Services Company in Pakistan. Our Talented People, Latest Technology and Quality Assurance protocols have helped us to earn the reputation of being a fine, reliable and result oriented company upholding the interests of our valued partners.

Job Description

Position Title

Executive Assistant to Vice President

Department

Executive Office

Reports To

Vice President

Location

Employment Type

Full-Time, On-Site

Experience Required

1–2 Years

Position Summary

The Executive Assistant to the Vice President will provide high-level administrative and organizational support to the Vice President, ensuring the smooth and efficient management of the VP's daily operations. The role demands exceptional discretion, strong communication skills, and the ability to manage competing priorities in a fast-paced, rapidly scaling professional services environment. The incumbent will act as a trusted point of coordination between the VP's office, internal departments, and external stakeholders.

Key Responsibilities

Calendar & Schedule Management

• Manage the VP's calendar, including scheduling meetings, appointments, and travel while proactively resolving conflicts and prioritizing engagements.
• Prepare daily and weekly schedule briefs, ensuring the VP is well-prepared for all commitments.
• Draft, review, and manage emails, memos, letters, and other correspondence on behalf of the VP with a high standard of professionalism and confidentiality.
• Screen and prioritize incoming communications, escalating matters requiring the VP's immediate attention.
• Serve as the first point of contact for the VP's office, liaising with department heads, clients, and external partners.

Meeting Coordination & Follow-Up

• Organize internal and external meetings, including agenda preparation, logistics, and documentation.
• Record minutes of meetings, track action items, and follow up with relevant stakeholders to ensure timely closure.

Documentation & Reporting

• Prepare presentations, reports, and briefing documents for the VP's review and use.
• Maintain organized filing systems (digital and physical) for the VP's office, ensuring quick retrieval of records.
• Support the preparation of periodic departmental and management reports.

Travel & Event Support

• Coordinate domestic and international travel arrangements, including itineraries, visas, and accommodations.
• Assist in planning and executing executive-level events, off sites, and corporate engagements.

Confidentiality & Office Administration

• Handle sensitive information with absolute discretion and integrity.
• Manage expense reports, reimbursements, and procurement requests for the VP's office.
• Perform ad-hoc tasks and special projects as assigned by the VP.

Requirements

Required Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or a related discipline from a recognized institution.
• 1–2 years of relevant experience as an Executive Assistant, Personal Assistant, Admin Officer, or in a similar coordination-focused role.
• Demonstrated experience supporting senior management or working in a corporate office environment is preferred.
• Excellent written and verbal communication skills in English.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Google Workspace is a plus.
• Exceptional organizational and time-management skills with strong attention to detail.
• Ability to multitask, prioritize, and perform under pressure with minimal supervision.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive, solution-oriented mindset with a strong sense of ownership.

Behavioural Attributes

• Integrity and confidentiality in handling executive-level information.
• Adaptability in a dynamic, fast-growing organizational environment.
• Positive, collaborative attitude aligned with the company's core values.

• Market-competitive salary commensurate with experience.
• Group health insurance coverage as per company policy.
• Annual performance-based increments and growth opportunities.
• Professional development within a rapidly scaling organization.