Strategic Executive Assistant to CEO | On-Site Gujranwala

GST International; Gujranwala Division; On-site; PKR 1,200,000 - 2,000,000; Full time

Job summary

GST International, based in Gujranwala, Pakistan, seeks an experienced Executive Assistant to support the CEO. The role handles calendar management, travel coordination, and multi-time-zone communication with the Gulf region from our Gujranwala office.

The ideal candidate is highly organized, proactive and detail-oriented, able to convert instructions into actionable items and follow through to closure. On-site, full-time position with outside-hours coordination as needed.

Qualifications

• Minimum 2 years of relevant experience as an Executive Assistant or in a similar executive-support role.
• Proven experience supporting senior management or a company executive.
• Strong executive support, diary management and calendar coordination skills.
• Excellent written and verbal communication skills in English.
• Strong organizational, time-management and multitasking abilities.
• Excellent attention to detail and problem-solving skills.
• Highly proactive with strong follow-up skills and the ability to work without constant supervision.
• Comfortable taking ownership of tasks and following through until completion.
• Bachelor’s degree in Business Administration or related field is preferred.
• Ability to work full-time on-site in Gujranwala.
• Comfortable being reachable outside standard office hours when coordination with Gulf-region working hours requires it.

Responsibilities

• Manage the CEO’s calendar, diary, meetings and calls.
• Coordinate schedules and priorities across Pakistan and Gulf-region working hours.
• Convert voice notes, WhatsApp instructions and discussions into clear and trackable action items.
• Draft professional emails, messages and correspondence.
• Prepare meeting agendas, minutes, summaries and follow-up actions.
• Follow up with department heads and internal teams on pending matters and deadlines.
• Prioritize incoming requests and ensure important matters receive timely attention.
• Coordinate travel, accommodation and related documentation when required.
• Maintain organized records, files and confidential correspondence.
• Support the CEO with reports, presentations, information and other materials required for decision-making.
• Handle sensitive information with discretion and professionalism.

Skills

Diary management

Calendar coordination

Executive support

English communication

Multitasking

Discretion

MS Office proficiency

Travel coordination

Time-zone coordination

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

GST International, based in Gujranwala, Pakistan, seeks an experienced Executive Assistant to support the CEO. The role handles calendar management, travel coordination, and multi-time-zone communication with the Gulf region from our Gujranwala office.

The ideal candidate is highly organized, proactive and detail-oriented, able to convert instructions into actionable items and follow through to closure. On-site, full-time position with outside-hours coordination as needed.