Executive Assistant to Chief Executive Officer

GST International; Gujranwala Division; On-site; PKR 1,200,000 - 2,000,000; Full time

Job summary

GST International, based in Gujranwala, Pakistan, seeks an experienced Executive Assistant to support the CEO. The role handles calendar management, travel coordination, and multi-time-zone communication with the Gulf region from our Gujranwala office.

The ideal candidate is highly organized, proactive and detail-oriented, able to convert instructions into actionable items and follow through to closure. On-site, full-time position with outside-hours coordination as needed.

Qualifications

• Minimum 2 years of relevant experience as an Executive Assistant or in a similar executive-support role.
• Proven experience supporting senior management or a company executive.
• Strong executive support, diary management and calendar coordination skills.
• Excellent written and verbal communication skills in English.
• Strong organizational, time-management and multitasking abilities.
• Excellent attention to detail and problem-solving skills.
• Highly proactive with strong follow-up skills and the ability to work without constant supervision.
• Comfortable taking ownership of tasks and following through until completion.
• Bachelor’s degree in Business Administration or related field is preferred.
• Ability to work full-time on-site in Gujranwala.
• Comfortable being reachable outside standard office hours when coordination with Gulf-region working hours requires it.

Responsibilities

• Manage the CEO’s calendar, diary, meetings and calls.
• Coordinate schedules and priorities across Pakistan and Gulf-region working hours.
• Convert voice notes, WhatsApp instructions and discussions into clear and trackable action items.
• Draft professional emails, messages and correspondence.
• Prepare meeting agendas, minutes, summaries and follow-up actions.
• Follow up with department heads and internal teams on pending matters and deadlines.
• Prioritize incoming requests and ensure important matters receive timely attention.
• Coordinate travel, accommodation and related documentation when required.
• Maintain organized records, files and confidential correspondence.
• Support the CEO with reports, presentations, information and other materials required for decision-making.
• Handle sensitive information with discretion and professionalism.

Skills

Diary management

Calendar coordination

Executive support

English communication

Multitasking

Discretion

MS Office proficiency

Travel coordination

Time-zone coordination

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

Executive Assistant to the CEO | Gujranwala, Pakistan | Full-Time, On-Site

GST International, part of General Solutions Contracting Company (GST), is an engineering and contracting company with operations across Pakistan and the Gulf region, with expertise in structural steel, pre-engineered buildings (PEB), fabrication, erection and related contracting services.

We are looking for an experienced Executive Assistant to the CEO to join our Gujranwala office.

About the Role:

The CEO is based abroad in the Gulf region, and this role will provide direct executive support from our Gujranwala office. The Executive Assistant will work closely with the CEO through phone calls, WhatsApp, voice notes and email, helping manage priorities, communication, meetings and follow-ups across different time zones.

This is a fast-paced role for someone who is highly organized, proactive and strong on follow-through. The successful candidate should be able to take an instruction, understand what is required, coordinate with the relevant people and continue following up until the matter is properly closed.

Key Responsibilities:

• Manage the CEO’s calendar, diary, meetings and calls
• Coordinate schedules and priorities across Pakistan and Gulf-region working hours
• Convert voice notes, WhatsApp instructions and discussions into clear and trackable action items
• Draft professional emails, messages and correspondence.
• Prepare meeting agendas, minutes, summaries and follow-up actions
• Follow up with department heads and internal teams on pending matters and deadlines
• Prioritize incoming requests and ensure important matters receive timely attention
• Coordinate travel, accommodation and related documentation when required
• Maintain organized records, files and confidential correspondence
• Support the CEO with reports, presentations, information and other materials required for decision-making
• Handle sensitive information with discretion and professionalism

Qualifications & Experience:

• Minimum 2 years of relevant experience as an Executive Assistant, Personal Assistant or in a similar executive-support role
• Proven experience supporting senior management or a company executive
• Strong executive support, diary management and calendar coordination skills
• Excellent written and verbal communication skills in English
• Strong organizational, time-management and multitasking abilities
• Excellent attention to detail and problem-solving skills
• Highly proactive with strong follow-up skills and the ability to work without constant supervision
• Comfortable taking ownership of tasks and following through until completion
• Proficiency in MS Office, email, calendar and other common productivity tools
• Experience in engineering, construction or a related industry is an advantage
• Experience handling confidential information and executive correspondence
• Bachelor’s degree in Business Administration, Management or a related field is preferred
• Ability to work full-time on-site in Gujranwala
• Comfortable being reachable outside standard office hours when coordination with the CEO and Gulf-region working hours requires it

Important:

• This is not an entry-level position. We are specifically looking for someone with previous executive-support experience.
• This is not a receptionist or general administration role and is not a remote position.
• We are looking for a dependable professional who can work as a strong extension of the CEO’s office: organized, discreet, responsive and persistent with follow-up.

Employment Type: Full-time | On-site