Stenographer (BPS-14)

Irrigation Department; Sukkur; On-site; PKR 420,000 - 660,000; Full time

Job summary

Irrigation Department in Sukkur seeks a Stenographer (BPS-14) to support Executive and Chief Engineers with accurate documentation of meetings, policy decisions, and technical discussions on canal operations and irrigation projects.

The role involves taking English shorthand dictation, transcribing into Urdu and English drafts, and managing confidential files using e-Office. Strong organizational skills and security awareness are essential.

Qualifications

• Ability to take dictation in English shorthand from senior officers during meetings and proceedings.
• Transcribe shorthand notes into drafts using MS Word and InPage Urdu.
• Maintain Diary and Dispatch Registers (Dak Book) and ensure timely processing of official correspondence.

Responsibilities

• Take accurate dictation in English shorthand at prescribed speed from senior officers during meetings and inspections.
• Transcribe shorthand into finalized drafts using MS Word and InPage Urdu adhering to formatting standards.
• Manage Diary and Dispatch Registers (Dak Book) for receipt, registration and distribution of official correspondence.
• Maintain Officer's Movement Register, Tour Programs and confidential documents with strict security protocols.
• Prepare and process official letters, Office Orders, Notifications, Endorsements and Demi-Official letters for officer's signature.
• Operate e-Office for digital file creation, noting, drafting and tracking file movement across Irrigation formations.

Skills

Shorthand 100 wpm

Typing 50 wpm

Urdu typing

English typing

MS Word

InPage Urdu

Secretarial duties

Tools

MS Word

InPage

e-Office

Dak Book

Job description

The Stenographer (BPS-14) in the Irrigation Department serves as a critical secretarial support officer attached to Executive Engineers, Superintending Engineers, or Chief Engineers. The role ensures accurate and rapid documentation of verbal instructions, policy decisions, and technical discussions related to canal operations, flood management, and irrigation infrastructure development. The incumbent acts as the primary gatekeeper of official communication flow, maintaining the integrity of the officer's diary, tour programs, and confidential correspondence in accordance with the Punjab Secretariat Instructions.

Daily workflows revolve around taking dictation in English shorthand for letters, office orders, and meeting minutes; transcribing notes on MS Word or InPage for Urdu correspondence; managing the Diary and Dispatch Registers (Dak Book) to track incoming and outgoing communications; maintaining the Officer's Movement Register and Tour Programs; indexing and filing case files related to canal maintenance, land acquisition, and hydraulic structures; and operating the e-Office suite for digital file movement. The stenographer also prepares comparative statements for procurement, updates service books of subordinate staff, and ensures timely submission of periodical returns to the Punjab Irrigation Secretariat.

Selection follows the Category A Written Screening Examination cadre. Candidates appear in a 100-mark MCQ-based written test covering English Grammar, General Knowledge, Pakistan Studies, Islamic Studies, Basic Mathematics, and Computer Literacy (MS Office/InPage). Successful candidates are shortlisted on merit for a mandatory Shorthand and Typing Proficiency Test (100 wpm shorthand, 35 wpm transcription, 50 wpm typing). Final merit is determined by combined written and skill test scores, followed by document verification and a Departmental Selection Committee interview assessing official etiquette and drafting aptitude.

Key duties and responsibilities:

• Take accurate dictation in English shorthand at prescribed speed from senior officers during meetings, inspections, and office proceedings
• Transcribe shorthand notes into finalized drafts using MS Word and InPage Urdu adhering to Secretariat formatting standards
• Manage Diary and Dispatch Registers (Dak Book) ensuring timely receipt, registration, and distribution of all official correspondence
• Maintain Officer's Personal File, Movement Register, Tour Programs, and Confidential/Secret classified documents with strict security protocols
• Prepare and process official letters, Office Orders, Notifications, Endorsements, and Demi-Official letters for officer's signature
• Operate e-Office application for digital file creation, noting, drafting, and tracking file movement across Irrigation formations