Project Coordinator

hrsi; Karachi Division; On-site; PKR 1,200,000 - 1,800,000; Full time

Job summary

hrsi is seeking a Project Coordinator to support cost control, reporting, and cross-functional coordination at East-Wharf Port, Karachi on-site. The role requires 2-3 years of relevant experience in project controls and stakeholder engagement.

You will assist in preparing budgets, variances, and cash flow forecasts, maintain registers, and support contract administration and procurement activities under the guidance of the Cost & Contracts Manager and Project Director.

Qualifications

• Minimum 2-3 years of relevant experience.
• Experience in cost control and project financials is desirable.
• Strong communications and coordination with multiple stakeholders.

Responsibilities

• Assist in preparing, maintaining, and updating the project cost control plan, budgets, cost breakdown structures (CBS), and cost-loaded schedules for project workstreams.
• Track committed costs, accruals, invoiced amounts, and actual expenditure against approved budget; produce variance analysis and cost-to-complete (CTC) and estimate-at-completion (EAC) forecasts.
• Support change management by registering, tracking, and reporting on Variation Orders, Change Requests, and contractor claims; maintain the change register and documentation.
• Coordinate invoice approval workflow between contractors, PMC, Project Management Function, Finance, and Procurement; ensure timely verification and recording of payment certificates.
• Prepare weekly and monthly cost reports, dashboards, and management decks; support cash flow forecasts, accruals, and month-end close inputs for Finance.
• Maintain commitment registers, purchase order trackers, and contract value reconciliations for each workstream.
• Coordinate cross-functional meetings; circulate agendas, minutes, action logs, and follow up on actions.
• Support contract administration activities, including correspondence drafting, contractual notice tracking, and maintenance of contractual logs with the Commercial Manager.
• Assist in preparing tender comparisons, bid evaluation summaries, and procurement documentation for project sourcing.
• Support Cost & Contracts Manager and Project Director in cost and commercial decision-making with timely, accurate information.
• Contribute to standardization of tools, templates, and workflows across project workstreams.
• Note: Additional tasks may be assigned as per business requirements.

Skills

Professional Communications

Stakeholders Engagement

Job description

Designation:Project CoordinatorLocation: East-Wharf Port (Keamari Port), Karachi (On-Site)Employment Type:Contractual / Third-Party
Experience: Minimum 2-3 Years of relevant experience
Skills:Professional Communicationsand Stakeholders Engagement
COMPANY OVERVIEW:
The company is a leading terminal operator managing port berths under a long-term concession with the Karachi Port Trust (KPT). It plays a critical role in facilitating Pakistans maritime trade by delivering efficient, reliable, and technology-driven terminal operations. With a strong focus on trade facilitation.
Core Responsibilities:

• Assist in preparing, maintaining, and updating the project cost control
  plan, budgets, cost breakdown structures (CBS), and cost-loaded
  schedules for the project workstreams.
• Track committed costs, accruals, invoiced amounts, and actual
  expenditure against approved budget; produce variance analysis and
  cost-to-complete (CTC) and estimate-at-completion (EAC) forecasts.
• Support the change management process by registering, tracking, and
  reporting on Variation Orders, Change Requests, and contractor claims;
  maintain the change register and supporting documentation.
• Coordinate the invoice approval workflow between contractors, PMC,
  Project Management Function, Finance, and Procurement; ensure
  timely verification, approval, and recording of payment certificates.
• Prepare weekly and monthly cost reports, dashboards, and
  management decks; support preparation of cash flow forecasts,
  accruals, and month-end close inputs for Finance.
• Maintain commitment registers, purchase order trackers, and contract
  value reconciliations for each workstream.
• Coordinate cross-functional meetings (kick-offs, progress reviews,
  contractor coordination meetings); circulate agendas, minutes of
  meeting, action logs, and follow up on outstanding actions.
• Support contract administration activities, including correspondence
  drafting, contractual notice tracking, and maintenance of contractual
  logs in coordination with the Commercial Manager.
• Assist in preparing tender comparisons, bid evaluation summaries, and
  procurement documentation in support of project sourcing activities.
  
• Assist the Cost & Contracts Manager and Project Director in cost and
  commercial decision-making by providing timely, accurate, and wellpresented information, data, and analysis.
• Support the continuous improvement of project coordination, cost
  control, and reporting practices; contribute to the standardisation of
  tools, templates, and workflows across project
  workstreams.
• Note: Additional or other tasks and projects may be assigned as per
  business requirements.