Project Administrator

Translation Empire; Islamabad; On-site; PKR 540,000 - 900,000; Full time

Job summary

Translation Empire is seeking a Project Administrator to support the CEO and project teams in planning, executing, and monitoring projects. You will develop detailed project plans, manage timelines, resources and budgets, and maintain comprehensive project documentation.

Ideal candidates will have hands-on experience with MS Planner, Asana, or Trello, plus strong organizational and communication skills to coordinate stakeholders and ensure milestones are met.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, or related field.
• Minimum 1 year of experience in project administration or coordination.
• Experience supporting executives or senior leadership is advantageous.

Responsibilities

• Develop detailed project plans with timelines, resources, and budgets.
• Manage scope, budget, and schedule to deliver projects on time.
• Monitor progress, identify risks, and communicate delays effectively.
• Maintain project documentation including plans, charters, risk logs, and status reports.
• Coordinate with cross-functional teams and executives to align objectives.
• Provide regular status updates and sponsor/team communications.
• Use MS Planner, Asana, or Trello to track progress and dependencies.

Skills

MS Planner

Asana

Trello

Organizational skills

Communication

Budget management

Problem solving

Executive coordination

Independent work

Education

Bachelor’s degree in Business Administration or Project Management

Tools

MS Planner

Asana

Trello

Job description

Job Description The Project Administrator will be responsible for supporting the CEO and project teams in planning, executing, and monitoring projects. This role involves developing detailed project plans, managing timelines, resources, and budgets, ensuring smooth coordination across teams, and maintaining comprehensive project documentation. The ideal candidate will possess strong organizational skills, experience with project management tools, and the ability to ensure all stakeholders meet deadlines and project milestones.

Key Responsibilities:

• Develop detailed project plans and schedules, including timelines, resource allocation, and budget tracking.
• Manage project scope, budget, and schedule to ensure timely project delivery within defined parameters.
• Monitor and track project progress, proactively identifying and mitigating risks and issues.
• Ensure project milestones are met and communicate any delays or changes effectively.
• Collaborate with cross-functional teams to manage project dependencies and maintain seamless communication.
• Act as a liaison between different departments to ensure alignment and progress on project objectives.
• Provide regular project status updates, issue reports, and risk assessments to stakeholders, including project sponsors and development teams.
• Develop and maintain project documentation, including project plans, charters, risk logs, issue logs, and status reports.
• Utilize project management tools such as MS Planner, Asana, or Trello to track and manage project progress.
• Conduct post-project reviews and lessons learned sessions to improve processes and identify best practices.
• Ensure all project-related communications are clear, timely, and effectively delivered to relevant stakeholders.
• Coordinate project timeframes, resources, equipment, and data analysis to optimize project efficiency.
• Clearly define project objectives and align teams towards achieving them.
• Adhere to and manage project budgets, incorporating cost‑saving measures where applicable.
• Motivate team members and generate enthusiasm by emphasizing the project’s key goals.
• Keep senior management and executives informed on project developments, challenges, and achievements.
• Serve as a personal assistant to the CEO, ensuring all stakeholders involved in CEO‑led projects are actively engaged, meeting deadlines, and achieving milestones.

Requirements & Skills:

• Proven experience in project administration, coordination, or management.
• Hands‑on experience with project management tools such as MS Planner, Asana, or Trello.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to manage budgets, schedules, and project scope effectively.
• Problem‑solving and analytical skills to identify risks and implement solutions.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Strong attention to detail and commitment to meeting deadlines.
• Prior experience working closely with executives and managing stakeholder relationships is a plus.

Education & Experience:

• Bachelor’s degree in Business Administration, Project Management, or a related field (preferred).
• Minimum of 1yr+ years of experience in a project administration or coordination role.
• Experience in corporate or executive support roles is advantageous.

Work mode:

Work from Office.

Location:

DHA Sector F Rwp.

Salary:

Market Competitive