Procurement Contract Specialist

LINRCO Pakistan; Wah Cantonment; On-site; PKR 1,200,000 - 2,000,000; Full time

Job summary

LINRCO Pakistan is seeking a Procurement Specialist to manage end-to-end procurement with emphasis on services. You will source vendors, negotiate terms, manage contracts, and drive cost optimization while ensuring compliance.

The role covers supplier registration, process standardization, and governance across the organization. Strong negotiation, ERP experience, and cross-functional collaboration are essential.

Qualifications

• Bachelor's degree in a related field.
• Minimum 3 years of procurement experience (service procurement preferred).
• Experience with ERP/procurement systems.
• Experience in recruitment, staffing, outsourcing, or service industries is an advantage.
• Professional certifications (CIPS, CPP, CPIM, CPSM, etc.) preferred.
• Strong negotiation and vendor management skills.

Responsibilities

• Manage end-to-end procurement lifecycle for services and goods.
• Source qualified vendors and obtain competitive quotations (RFQ).
• Negotiate pricing, terms, payment conditions, and SLAs.
• Coordinate with internal departments to understand requirements.
• Maintain vendor performance scorecards and conduct evaluations.
• Prepare POs, procurement documentation, and reports.
• Ensure compliance, audit readiness, and record-keeping.
• Support standardization of procurement processes and vendor registration.

Skills

Negotiation skills

Vendor relationship management

Analytical problem-solving

MS Office proficiency

ERP/procurement systems experience

Stakeholder management

Education

Bachelor's degree in Business Administration, Supply Chain, Procurement, Logistics, or related field

Tools

ERP systems

Job description

Job Overview

The Procurement Specialist will manage end-to-end procurement activities with a strong focus on service procurement. The role includes vendor sourcing, negotiation, contract management, cost optimization, and maintaining a reliable supplier network. The specialist will also support the development of standardized procurement processes, vendor registration systems, and compliance frameworks across the organization.

Key Responsibilities/Duties:

1. Procurement Management

• Manage the complete procurement lifecycle from vendor sourcing to contract execution and performance evaluation.
• Source qualified vendors for operational goods and services.
• Obtain competitive quotations through the RFQ process.
• Conduct market research to identify best pricing, quality, and service options.
• Negotiate pricing, commercial terms, payment conditions, and SLAs.
• Ensure procurement activities achieve optimal cost, quality, and delivery.
• Coordinate with internal departments to understand business requirements.
• Prepare purchase requests, purchase orders, procurement documentation, and reports.
• Monitor supplier performance and ensure timely delivery.
• Maintain complete procurement records for compliance and audit readiness.

2. Service Procurement

Manage procurement for services, including (but not limited to):

• Healthcare & Employee Medical Services
• Pantry Supplies
• Drinking Water Supply
• Transportation (Cars, Vans, Buses)
• Employee Accommodation
• Recruitment Support Services
• Visa & Immigration Support
• Office Supplies & Stationery
• IT Equipment & Software
• Facility Management
• Maintenance Services
• Security Services
• Travel & Hotel Arrangements
• Training & Development Providers
• Any additional operational services required by the company

3. Vendor Management

• Identify, evaluate, and onboard qualified suppliers.
• Maintain a minimum of four qualified vendors per service category.
• Implement vendor registration procedures.
• Conduct vendor due diligence (legal, financial, compliance).
• Verify licenses, certifications, and financial capability.
• Build and maintain long-term supplier relationships.
• Monitor vendor performance using scorecards and periodic evaluations.
• Resolve supplier issues and implement corrective actions.
• Maintain updated vendor database and documentation.

4. Contract Management

Prepare, negotiate, and manage procurement contracts, including:

• Replacement clause during probation period
• Procurement-specific contractual clauses
• Standardized procurement terms
• Scope of work
• Pricing structure
• Payment terms
• Delivery schedules
• SLAs
• Confidentiality clauses
• Compliance requirements
• Renewal and termination clauses
• Monitor contract validity and coordinate renewals before expiration.

5. Procurement Process Management

Ensure adherence to standardized procurement processes:

• Vendor Sourcing
• RFQ
• Comparative Evaluation Form (CEF)
• Technical & Commercial Evaluation
• Vendor Due Diligence
• Approval Workflow
• Vendor Registration
• Purchase Order Issuance
• Contract Award
• Delivery Monitoring
• Vendor Performance Evaluation
• Support continuous improvement of procurement systems and the Vendor Registration Portal.

6. Cost Optimization & Strategic Sourcing

• Identify cost-saving opportunities.
• Conduct market benchmarking and supplier comparisons.
• Recommend alternative suppliers when needed.
• Ensure procurement activities remain within approved budgets.
• Improve procurement efficiency and value for money.

7. Compliance & Governance

• Ensure procurement activities comply with company policies and procedures.
• Maintain ethical procurement practices and confidentiality.
• Ensure documentation is complete and audit-ready.
• Support internal and external procurement audits.
• Ensure supplier compliance with contractual, legal, and regulatory requirements.

8. Documentation & Reporting

• Maintain procurement files, contracts, quotations, POs, and supplier records.
• Prepare procurement status reports and vendor performance reports.
• Track procurement KPIs and supplier metrics.
• Ensure documentation accuracy for audit and compliance.

Job Requirements:

• Bachelor's degree in Business Administration, Supply Chain, Procurement, Logistics, or related field.
• Minimum 3 years of procurement experience (service procurement preferred).
• Experience with ERP/procurement systems.
• Experience in recruitment, staffing, outsourcing, or service-based industries is an advantage.
• Professional certifications (CIPS, CPP, CPIM, CPSM etc.) preferred.
• Strong negotiation and commercial management skills.
• Excellent vendor relationship management.
• Knowledge of procurement principles and best practices.
• Experience with RFQs, CEFs, and procurement documentation.
• Strong contract administration skills.
• Excellent communication and interpersonal skills.
• Analytical and problem-solving abilities.
• High attention to detail and organizational skills.
• Ability to manage multiple procurement activities simultaneously.
• Strong stakeholder management.
• Proficiency in MS Office (Excel, Word).