Personal Secretary (OW) | NAFSA

Pakistan Single Window; Karachi Division; On-site; PKR 900,000 - 1,300,000; Full time

Job summary

Pakistan Single Window (PSW) is recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA) to join the foundation team. The role provides executive secretarial support to the Deputy Director General (Operations) and manages schedules, travel, and official communications.

The ideal candidate holds a Bachelor’s degree and at least two years of senior-secretarial experience, with strong MS Office skills and ability to handle confidential information.

Qualifications

• Bachelor’s degree required with at least two years of secretarial/administrative experience.
• Proficiency in MS Office and strong documentation/record-keeping skills.
• Excellent communication and ability to handle confidential information.
• Ability to manage priorities and meet deadlines in a high-tempo environment.

Responsibilities

• Provide executive secretarial and administrative support to the Deputy Director General (Operations).
• Manage schedules, meetings, travel, and official communications for the DDG OW.
• Draft and format correspondence, meeting minutes, directives, and circulars issued by the DDG OW.
• Maintain secure records and filing systems for operational directives, reports, and inter-agency communications.
• Coordinate follow-up and tracking of operational actions with ITC, Pesticide Registration & Certification, and SDBRC divisions.
• Maintain confidentiality of operational and enforcement-related information.
• Support preparation of briefs, presentations, and periodic reports for management review.
• Perform any other responsibilities assigned by DDG-OW in support of NAFSA’s mandate.

Skills

Executive support

Time management

Confidentiality

Communication

Education

Bachelor’s degree (14 years) in Business Administration / Public Administration / Management

Tools

MS Office

Job description

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan’s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA’s foundational team, contributing to the development of systems, processes, and institutional capabilities.

Responsibilities:

• Provide executive secretarial and administrative support to the Deputy Director General (Operations).
• Manage schedules, meetings, travel, and official communications for the DDG OW.
• Draft and format correspondence, meeting minutes, directives, and circulars issued by the DDG OW.
• Maintain secure records and filing systems for operational directives, reports, and inter-agency communications.
• Coordinate follow-up and tracking of operational actions with ITC, Pesticide Registration & Certification, and SDBRC divisions.
• Maintain confidentiality of operational and enforcement-related information.
• Support preparation of briefs, presentations, and periodic reports for management review.
• Perform any other responsibilities assigned by DDG-OW in support of NAFSA’s mandate.

Education:

• Bachelor’s degree (minimum fourteen years of education) in Business Administration, Public Administration, Management, or a related discipline.

Experience:

• Minimum 2 years of relevant secretarial/administrative experience supporting senior management.
• Proficiency in MS Office and strong documentation/record-keeping skills.
• Excellent communication skills and ability to handle confidential information.
• Ability to manage priorities and meet deadlines in a high-tempo environment.