Personal Secretary (SAPW) | NAFSA

Pakistan Single Window; Islamabad; On-site; PKR 1,200,000 - 1,800,000; Full time

Job summary

Pakistan Single Window is recruiting an experienced secretary/administrative assistant to support the Deputy Director General (SAPW) and contribute to NAFSA’s foundational operations in Islamabad. The role requires handling calendar management, travel arrangements, correspondence, and meticulous filing.

You will coordinate with multiple divisions, maintain confidentiality, and prepare briefs, presentations, and reports for internal and external meetings, ensuring timely follow-up on action

Qualifications

• Bachelor's degree required in Business Administration, Public Administration, Management or related field.
• Minimum 2 years of secretarial/administrative support experience for senior management.
• Strong MS Office skills and documentation standards.
• Excellent written and verbal communication with attention to detail.

Responsibilities

• Provide high-level secretarial and administrative support to the Deputy Director General (SAPW).
• Manage the DDG’s calendar, appointments, travel arrangements, and meeting logistics.
• Draft, format, and dispatch official correspondence, emails, notifications, and meeting minutes.
• Maintain a secure and well-organised filing system for SAPW records and communications.
• Coordinate with SAPW divisions to track action items and ensure follow-up.
• Maintain confidentiality of sensitive information and document control.
• Support preparation of briefs, presentations, and reports for meetings.
• Serve as focal point for incoming requests for the DDG SAPW.
• Perform other responsibilities assigned to support NAFSA’s mandate.

Skills

MS Office proficiency

Secretarial experience

Discretion & confidentiality

Communication skills

Education

Bachelor's degree in Business Administration/Public Administration

Tools

MS Office (Word, Excel, PowerPoint)

Job description

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan’s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA’s foundational team, contributing to the development of systems, processes, and institutional capabilities.

Responsibilities:

• Provide high-level secretarial and administrative support to the Deputy Director General (SAPW).

• Manage the DDG’s calendar, appointments, travel arrangements, and meeting logistics.

• Draft, format, and dispatch official correspondence, emails, notifications, and meeting minutes.

• Maintain a secure and well-organised filing system (hard copy and electronic) for SAPW records, decisions, and communications.

• Coordinate with SAPW divisions (Risk Assessment, SRD, MAIC) to track action items and ensure timely follow-up.

• Maintain confidentiality of sensitive information and ensure appropriate document control and access.

• Support preparation of briefs, presentations, and reports for internal and external meetings.

• Serve as the focal point for receiving and routing incoming requests and communications for the DDG SAPW.

• Perform any other responsibilities assigned by the reporting officer in support of NAFSA’s mandate.

Education:

• Bachelor’s degree (minimum fourteen years of education) in Business Administration, Public Administration, Management, or a related discipline.

Experience:

• Minimum 2 years of relevant secretarial/administrative experience supporting senior management in a public sector or regulatory environment, development sector.
• Strong proficiency in MS Office (Word, Excel, PowerPoint) and official documentation standards.
• Excellent communication skills (written and verbal) with strong attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work with discretion.