Office Admin

Home Master; Gujranwala Division; On-site; PKR 446,400 - 669,600; Full time

Job summary

Home Master in Gujranwala Division is seeking an organized Office Admin to support daily office operations and client coordination for renovation projects. The role includes managing front-desk duties, project documentation, and supporting bookkeeping tasks.

The ideal candidate should have 3-5 years of office administration experience, strong organizational abilities, and proficiency in Urdu and English. This position plays a central role in maintaining smooth communication among clients, contractors, and suppliers.

Qualifications

• 3-5 years of experience in office administration, preferably in construction or renovation.
• Strong focus on document control and record keeping.
• Professional phone manner for dealing with clients.

Responsibilities

• Manage front-desk duties and receive visitors.
• Coordinate client appointments and site visits.
• Maintain project documentation and prepare purchase requests.

Skills

Office administration experience

Organizational skills

Communication skills (Urdu and English)

MS Office proficiency

Basic bookkeeping

Problem-solving skills

Job description

Job Description

We are seeking an organized Office Admin to support daily office operations, client coordination, and project administration for renovation and fitout projects. The Office Admin will be the central point for clients, contractors, suppliers, and internal teams, ensuring smooth information flow and timely follow-up on project tasks.

Key responsibilities

• Manage front-desk duties, receive visitors, and handle incoming calls and messages professionally.
• Coordinate client appointments, site visits, and meetings between clients, project managers, and subcontractors.
• Maintain project documentation including contracts, permits, invoices, delivery receipts, and change orders.
• Prepare and process purchase requests, liaise with suppliers to obtain quotes, and track deliveries.
• Support payroll and basic bookkeeping tasks: record expenses, file invoices, and reconcile petty cash under supervision.
• Maintain office supplies inventory and place reorders to avoid interruptions on project sites.
• Draft and distribute internal communications, meeting minutes, and follow-up action lists.
• Assist HR with administrative tasks as required.

Job Specification

Required skills

• Proven office administration experience (preferably 3-5 years in construction, renovation, or property-related firm).
• Strong organizational skills with attention to document control, filing, and record keeping.
• Good communication skills in Urdu and English for client interaction and written correspondence.
• Proficiency with MS Office (Word, Excel, Outlook) and basic accounting tools or spreadsheets for expense tracking.
• Ability to coordinate schedules, manage calendars, and arrange meetings or site visits efficiently.
• Experience handling invoices, purchase orders, and basic bookkeeping tasks.
• Professional phone manner and front-desk etiquette; comfortable dealing with clients and tradespeople.
• Problem‑solving mindset and ability to prioritize competing requests in a project‑driven environment.
• Ability to maintain confidentiality of contracts, financial documents, and employee records.