HR Operations Executive

Indovance; Haveli Lakha; On-site; PKR 600,000 - 1,200,000; Full time

Benefits offered by this job

Growth oriented organization

Work‑life balance

Health Insurance

Annual Health Check‑up

Job summary

Indovance Inc. in Pakistan seeks an HR Onboarding and Administration specialist to manage end-to-end onboarding, document control, and new hire setup. You will coordinate induction, prepare welcome kits, and maintain Zoho People profiles.

The role also covers payroll coordination support, HR compliance, document audits, and background verification. You will collaborate with BU heads, HRBPs, Admin and IT to ensure a smooth employee experience and proper record-keeping.

Responsibilities

• Manage end-to-end pre-onboarding and onboarding activities, including document collection, offer-related documentation, employee communication, and joining formalities.
• Coordinate induction and orientation programs for new employees.
• Audit data and set up employee profiles in internal HR systems; assist with coordination, preparation and distribution of employee documentation.
• Prepare and maintain employment letters, confirmation letters, experience letters, and other HR documents.
• Coordinate with payroll for monthly payroll inputs; validate attendance, leave data, incentives, deductions and employee changes for payroll processing.
• Support compliance with labor laws and statutory requirements; maintain records related to employee compliance documentation.
• Manage end-to-end employee separation and exit formalities; coordinate clearance processes and documentation.
• Coordinate end-to-end employee background verification processes and review verification reports.

Job description

Indovance Inc. was founded in 2003, and maintains headquarters in Apex, North Carolina, United States with operations team, Indovance Private Limited, based in Pune, India. All our operations are ISO 9001:2015 certified, making us a budding process driven organization. Our clients range from mid‑sized firms to Fortune 500 companies and are located across the globe.

One of our key strategies is to partner with emerging talent around the country and grow together as a company. We employ a team of 500 enthusiasts with experience level ranging from 0 to 30+ years and that gets us the right mix of talent and expertise in the domain. We are an equal opportunity employer. Our philosophy is “Hire characters; train skills.” We are always on the lookout for employees that share our Core Values and can help drive our Vision.

To know more, visit us at www.indovance.com and follow us at our social handles – Facebook & LinkedIn

Job Description

a) Employee Onboarding & Orientation1. Manage end‑to‑end pre‑onboarding & onboarding activities, including document collection, offer‑related documentation, employee communication, and joining formalities.2. Ensure a seamless pre‑onboarding & onboarding experience, & post onboarding support to new hires, ensuring smooth integration into the organization.3. Preparing and distributing onboarding welcome kits.4. Coordinate induction and orientation programs for new employees.5. Auditing data and setting up employee profiles in internal HR systems; assisting with the coordination, preparation, and distribution of employee documentation.6. Create and maintain employee personnel files and records in Zoho People HRMS.7. Work closely with internal stakeholders including BU heads, team leads, HRBPs, Admin and IT, to ensure smooth onboarding experience.b) Documentation & HR Administration1. Prepare and maintain employment letters, confirmation letters, experience letters, and other HR documents.2. Manage employee records and statutory documentation.3. Conduct regular audits of employee files and HR databases.4. Ensure all HR documents are updated and filed appropriately.5. Evaluate trends, best practices, and emerging technologies to improve documentation process.c) Payroll Coordination1. Coordinate with the payroll team/vendor for monthly payroll inputs.2. Validate attendance, leave data, incentives, deductions, and employee changes for payroll processing.3. Resolve employee payroll‑related queries in coordination with relevant stakeholders.4. Support statutory compliance documentation related to payroll processes.d) HR Compliance & Process Management1. Support compliance with labor laws and statutory requirements.2. Maintain records related to employee compliance documentation.3. Assist in HR audits and compliance reviews.4. Ensure adherence to company policies, HR SOPs, and best practices.e) Employee Exit Management1. Manage end‑to‑end employee separation and exit formalities.2. Coordinate completion of clearance processes and documentation.3. Conduct exit interviews and maintain exit‑related records.4. Ensure timely issuance of relieving, experience, and full & final settlement documents.f) Background Verification & Employment Screening1. Coordinate end‑to‑end employee background verification processes.2. Validate employment history, educational qualifications, identity proof, address proof, and other required documents.3. Track verification progress and ensure timely closure before or after employee onboarding as per company policy.4. Review verification reports and elevate discrepancies, exceptions, or adverse findings to relevant stakeholders.5. Maintain accurate records of background verification reports and ensure compliance with data privacy and confidentiality requirements.6. Support decision‑making by providing verification status updates and compliance reports to management.

• Growth oriented organization.
  
• Work‑life balance.
  
• Health Insurance.
  
• Annual Health Check‑up