HR Assistant

UNOPS; Islamabad; On-site; PKR 600,000 - 1,000,000; Full time

Job summary

UNOPS in Pakistan is looking for an HR Assistant to support recruitment, HR information systems, and general HR services for Office personnel. The role focuses on data integrity, documentation, and service delivery across HR processes.

The incumbent will assist with visa and permit applications, contract renewals, and attendance/leave records, while coordinating with the HR Lead and engaging in knowledge sharing in a multicultural environment.

Qualifications

• Secondary education with 4 years of relevant HR experience.
• Bachelor’s degree in any discipline with 0 years of relevant experience is required.
• Experience with MS Office and web-based management systems is required.
• Knowledge of recruitment policies and HR procedures is desirable.

Responsibilities

• Review recruitment requests for international consultants and track status.
• Draft and prepare offers of appointment/assignment for signature.
• Monitor stages of recruitment and escalate delays to HR Lead.
• Input and extract data from HRIS and support personnel processes.
• Verify HR-related claims and benefits for accuracy.

Education

Secondary education

Bachelor’s degree in any discipline

Tools

MS Office

G-Suite

Job description

Job Highlight

Drive impactful HR services by providing essential support across talent, strategy, and operations.

About The Project Office

Since 1999, UNOPS has been a committed partner in Pakistan, supporting the country’s progress toward the Sustainable Development Goals (SDGs). UNOPS focuses on delivering essential services, including strengthening health systems, expanding access to WASH facilities in remote areas, and improving infrastructure for schools and communities. We also support emergency response efforts, delivering critical medical supplies and essential services during times of crisis. Through close collaboration with the Government of Pakistan, development partners, donors, and UN agencies, UNOPS works to build resilient, sustainable communities. Leveraging expertise in project management, procurement, human resources, and infrastructure, we provide tailored solutions that enhance efficiency, reduce risk, and maximize development impact.

Role Purpose

The HR Assistant performs assigned tasks across the broad array of HR service lines provided to Office personnel. The incumbent is responsible for the information with internal clients and ensures consistent HR service delivery.

Functions / Key Results Expected

HR Service Implementation

• Review recruitment requests for international consultants, ensuring completeness, accuracy, and compliance with recruitment policies and procedures. Track request status and proactively follow up to support timely processing.
• Draft and prepare Offers of Appointment/Assignment and supporting documentation for the signature of designated officials.
• Monitor each stage of the recruitment process, identifying delays or issues for prompt escalation to the HR Lead.
• Guide clients and partners on the interpretation and application of recruitment policies and procedures. Maintain and update recruitment systems to support accurate data entry and statistical reporting.
• Address HR-related queries from personnel, including employment and recruitment status inquiries.
• Prepare and submit visa and permit applications in coordination with the United Nations.
• Input and extract data from HR information systems (HRIS) to support personnel processes.
• Verify HR-related claims and benefits for accuracy and alignment with applicable personnel rules and regulations.
• Support the HR Lead in monitoring contract statuses and preparing contract renewals, within-grade increment schedules, and personnel action forms (PAFs) in a timely manner.
• Maintain attendance registers, leave records, Duty Station Allowance (DSA) forms, and other relevant reports.
• Ensure all personnel files are up to date and contain complete documentation.
• Search, retrieve and compile HR statistical data for internal use and reporting.
• Collect and maintain updated information on training opportunities, including schedules, curricula, and associated costs across providers.

Knowledge Building and Sharing

• Actively participate in HR-related training and capacity-building initiatives for personnel.
• Contribute to knowledge networks and Communities of Practice (CoPs)

Education Requirements

Required

• Secondary school (or equivalent) with 4 years of relevant experience OR
• Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.

Desired

• A globally or nationally recognized professional certificate in Human Resource Management (HRM) is desired.

Experience Requirements

• Relevant experience is work in any area of Human Resource Management (HRM).
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.

Desired

• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.