Finance Coordinator

PAK-NGOs; Islamabad; Vor Ort; PKR 1.800.000 - 3.000.000; Vollzeit

Zusammenfassung

PAK-NGOs is seeking an experienced financial management and compliance professional to oversee grant and subaward financial activities in Pakistan. You will conduct monitoring, ensure donor compliance, and prepare detailed financial reports for internal review.

The role requires 5–7 years of relevant experience, strong accounting skills, and advanced Excel abilities, with excellent English communication. Collaborative coordination with partners and Mercy Corps' teams is essential.

Qualifikationen

• 5+ to 7 years of progressive financial management, partnership financial management and compliance experience.
• MBA/BA/ACCA/ICMA-equivalent in accounting or finance is required.
• Demonstrated experience with data entry, financial reporting preparation, and presenting financial data clearly.
• Strong accounting skills including general ledger, journal entries, payroll, payables, and balance sheet.
• Advanced MS Office skills, especially MS Excel.
• Excellent written and spoken English skills are required.

Aufgaben

• Conduct regular financial reviews and monitoring visits to Partners/Sub-Recipients to ensure expenses align with donor and Mercy Corps standards.
• Organize visits per the monitoring schedule and perform compliance checks per MC Subaward Financial Management Policy.
• Prepare financial monitoring reports using MC templates and issue reports to SRs with management letters.
• Follow up on recommendations to ensure timely corrective actions and recovery of disallowed costs if needed.
• Review monthly financial reports from SRs to ensure alignment with approved budgets and error-free reporting.
• Process disbursements and record SR expenses in the Microsoft Dynamics (Navigator) system promptly.
• Assist in due diligence and selection of partners per policy guidelines.
• Analyze capacity gaps and roll out capacity strengthening plans for SRs.
• Assist in new subaward agreements and modifications per policy.
• Ensure all subaward data is filed and archived properly.
• Support grant audits and reviews, especially for subaward components.
• Report system weaknesses to supervisor and suggest corrective actions.
• Coordinate reconciliation of financial reports with program activity reports.
• Assist in implementation of project activities ensuring smooth grants and compliance coordination.
• Maintain coordination with partner focal points and senior management.
• Participate in budgeting for new grants and modifications.
• Assist with updating inventory lists for year-end reporting.

Kenntnisse

Financial management

Compliance

Data entry

Financial reporting

MS Excel

English (verbal & written)

Ausbildung

MBA/BA in accounting or finance

ACCA/ICMA Part qualifications

Tools

Microsoft Dynamics Navigator

MS Excel

Jobbeschreibung

Essential Job Responsibilities

• Conduct regular financial reviews and monitoring visits to Partners/Sub-Recipients (SRs) to ensure all reported expenses comply with donor and Mercy Corps (MC) standards, as defined in subgrant agreements terms and conditions.
• Ensure visits are organized in timely manner to all SRs as per the pre-approved monitoring schedule and perform necessary compliance checks in accordance with the MC Subaward Financial Management Policy.
• Prepare financial monitoring visit reports using the prescribed MC template, incorporating all findings for MC internal reviews and approval and issue report to SRs along with management letter accordingly.
• Follow up with SRs to ensure timely implementation of recommendations noted for corrective measures and improvement. Ensure timely recovery of disallowed cost (if any) as result of compliance reviews.
• Review monthly/periodic financial reports from SRs to ensure reported expenses align with the approved budget and are error-free. Provide guidance to SRs for professional, accurate, and timely reporting.
• Process disbursements and record SR expenses in the Microsoft Dynamics (Navigator) financial system promptly.
• Assist line manager in the partner due diligence and selection process, following MC Subaward Financial Management Policy guidelines.
• Analyse capacity gaps in coordination with the line manager and roll out approved capacity strengthening plans for SRs. Ensure partner staff and systems are equipped to mitigate risks of non-compliance and disallowances.
• Initiate process for new subaward agreements and modifications in line with MC Subaward Financial Management Policy.
• Ensure all data related to subaward management is filed and archived properly.
• Assist the line manager in facilitating grant audits and reviews, particularly for subaward components.
• Report any system weaknesses or procedural gaps to the supervisor and recommend corrective actions.
• Assist in the reconciliation of financial reports with program activity reports for MC field offices and partner organizations, in collaboration with program staff.
• Report any misappropriation of financial resources to MC Pakistan management through the supervisor.
• Assist in the implementation of project activities, particularly subaward activities, ensuring smooth coordination between grants and compliance functions.
• Maintain close coordination with partner focal points and senior management to ensure smooth grants and compliance management.
• Participate in budgeting for new grants, including Concept Notes, detailed budgets, and modifications of grants.
• Support in updating and reconciling the inventory list for year-end reporting for Mercy Corps and SRs.
• Assist with any other assigned tasks to ensure smooth project and subaward management.

• At least 5 to 7 years of progressive financial management, partnership financial management and compliance, accounting experience is required. The audit firm experience will be an advantage
• MBA/BBA/BS/Part ACCA/Part ICMA or equivalent in accounting or finance is required.
• Demonstrated experience and skill with Data entry, financial reporting preparation, and presentation and the proven ability to translate technical financial data into informative reports.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables, and balance sheet.
• Advanced computer skills in MS Office programs, particularly MS Excel.
• Excellent oral and written English skills are required.