Finance Admin Assistant

PepsiCo; Punjab; On-site; PKR 600,000 - 800,000; Full time

Job summary

PepsiCo Pakistan is seeking an organized Administrative Assistant to provide essential support to the Control’s director and the finance team. You will handle routine administration, coordinate meetings, arrange travel, file expenses, and help with CCP documentation, contributing to smooth departmental operations throughout the year.

This role requires a graduate or master's degree and proficiency in MS Office, with 2-3 years of relevant experience.

Qualifications

• Graduate or master's degree with strong MS Office skills.
• 2-3 years of experience in a similar administrative role.
• Proven ability to manage calendars, meetings, travel arrangements, and expense claims.

Responsibilities

• Manage travel arrangements and visas.
• Schedule and coordinate team meetings and external connects.
• Prepare and modify documents in Microsoft Office.
• Maintain filing (hard copy and electronic).
• Coordinate meetings and conferences; handle event logistics.
• Assist on project-based tasks for the department.
• Prepare T&Es and manage travel budgets within limits.
• Support the director's calendar and communications.

Skills

MS Office

Education

Graduate/Masters

Job description

Overview

Provide administrative support to the Control’s director and other relevant finance team members in these verticals. Responsibilities include project-based and general routine tasks including administration support related to coordination, setting up meetings, travel arrangements, expense claim filings, CCP documentation, etc. The role will also be responsible for executing employee engagement activities for the department throughout the year.

Responsibilities

Accountabilities

• Managing travel arrangements, visas, etc.
• Managing and scheduling team meetings, external connects, etc.
• Create and modify documents using Microsoft Office.
• Maintain hard copy and electronic filing system.
• Set up and coordinate meetings and conferences.
• Support department in assigned project-based work.
• Prepare T&Es and manage travel budgets within assigned limits.
• Manage Control’s director calendar mails and telephone calls.
• Manage expense reimbursements and travel arrangements of the department.
• Support Control’s director every day and report queries.
• Pursue personal development of skills and knowledge necessary for the effective performance of the role.
• Ensure implementation and execution of all tasks & activities are in line with Internal Control guidelines.
• Project a professional company image through in-person, email, or phone interaction.
• Execute employee engagement activities for the department.
• Onboarding arrangements for new joiners in the department for smooth experience.

Qualifications

Knowledge/Skills:

Graduate/Masters with Computer skills in MS Office

Experience:

2-3 years in a similar capacity

Competencies:

• Driving for Results Multiple tasking while maintaining speed in work Acting with Integrity
• Communicating with Impact Decision Making