Deputy Lead Manager -Board Secretariat

SSGC LPG Limited; Karachi Division; On-site; PKR 1,000,000 - 1,400,000; Full time

Job summary

SSGC LPG Limited is seeking a Board Secretariat professional to coordinate Board and General meetings, manage minutes, agendas, attendance, and record-keeping, while ensuring compliance with governance policies.

The role involves communications with Board members, administration of AGM/EGM logistics, and maintaining critical governance documents and by-laws within a structured, compliant framework.

Qualifications

• CA/ACMA with 4 years post-qualification relevant experience.
• ACCA / Master’s degree (18 years of education) in Commerce or related field from an HEC recognized university with at least 6 years of relevant experience of Board Secretariat.

Responsibilities

• Assist in circulation of meeting agenda to Board members and Board Committees’ members.
• Maintain attendance register for Board and Committees’ meetings and communicate updates.
• Support administrative and logistic arrangements for AGMs and EOGMs, including media publications and working documents.
• Circulate minutes of board and committees’ meetings with action points and recommendations.
• Monitor incoming correspondence directed to various departments.
• Follow up with departments to ensure implementation of Board decisions and compile progress reports.
• Maintain bylaws, Board policy statements, and lists of officers, Board Members and committees.
• Store and provide access to minutes and notes in safe custody.
• Ensure general Board correspondence and notify members of AGMs.
• Familiarity with PSX related matters and compliance to ERM framework and ethics policy.

Education

CA/ACMA with 4 years post-qualification experience

ACCA / Master’s degree in Commerce (18 years)” from an HEC recognized university with 6 years relevant experience of Board Secretariat

Job description

CA/ACMA with 4 years of post-qualification relevant experience.

Or

ACCA / Master’s degree (18 years of education) in Commerce or any related field from HEC recognized university with at least 6 years of relevant experience of Board Secretariat.

Responsibilities:

JOB SUMMARY

The purpose of this position is to coordinate activities relating to Board and General meetings including notifications for meetings, attendance, record storage and circulation of minutes of the meetings.

JOB RESPONSIBILITIES

• Assist in circulation of meeting agenda to the Board members as well as members of the Board Committees.
• Assist in communication to the Board Members about the meetings and maintain the attendance register of the Board and its Committees’ meetings.
• Support the administrative and logistic arrangements, publication in the media/press, and availability of working documents required to conduct Annual General Meetings (AGMs) and Extra Ordinary General Meetings (EOGMs).
• Circulate the minutes of the board and committees’ meetings along with the action points and recommendations.
• Monitor incoming mail directed to various departments within the company.
• Support in following up with concerned departments to ensure the implementation of Board decisions. Assist in compiling a progress status report based on written responses received from the departments.
• Assist in circulation of meeting agenda to the Board members as well as members of the Board Committees.
• Assist in communication to the Board Members about the meetings and maintain the attendance register of the Board and its Committees’ meetings.
• Support the administrative and logistic arrangements, publication in the media/press, and availability of working documents required to conduct Annual General Meetings (AGMs) and Extra Ordinary General Meetings (EOGMs).
• Circulate the minutes of the board and committees’ meetings along with the action points and recommendations.
• Monitor incoming mail directed to various departments within the company. Support in following up with concerned departments to ensure the implementation of Board decisions. Assist in compiling a progress status report based on written responses received from the departments.
• Maintain copies of the organization’s bylaws and the Board’s policy statements.
• Maintain lists of officers, Board Members, committees and general membership.
• Store the record of the minutes of the meetings and relevant notes in safe custody and make them available when required.
• Maintain accurate record of meetings.
• Distribute copies of action points after meetings.
• Assist in the conduct of general Board correspondence and maintain record of correspondence.
• Ensure that members are notified of Annual General Meetings.
• Familiarity with PSX related matters.
• The individual shall ensure compliance to the Enterprise Risk Management Framework enforced in the Company while performing job responsibilities in accordance with his assigned role.
• The individual shall ensure compliance to the Business Principles and Ethics Policy / Code of Conduct.
• Undertake anyother task assigned by the immediate supervisor.

Copyright (c) 2018-2026 Sui Southern Gas Company Limited. All Rights Reserved.