Assistant Manager - Pre-Audit (HVAC Industry)

HR-Business-Solutions; Karachi Division; On-site; PKR 1,200,000 - 2,400,000; Full time

Job summary

HR-Business-Solutions is seeking a detail-oriented Auditor/Controls Specialist to independently check transactions and documents across departments. You will ensure accuracy in purchases, supplier payments, imports, sales, inventory, HR, and finance postings, and flag discrepancies early.

You will maintain pre-audit registers, record observations with evidence, and suggest control improvements. Strong ERP and Excel skills, plus 3–5 years of relevant experience, are required for this role.

Qualifications

• Bachelor's degree in Accounting, Finance, Commerce or related field.
• 3–5 years in audit, accounts, or controls; trading/import experience preferred.
• Strong knowledge of internal controls and financial processes.

Responsibilities

• Verify requisitions, POs, pricing and terms for accuracy and compliance.
• Cross-check invoices, packing lists and bills to ensure proper accounting.
• Review journals, accruals and tax documents for accuracy.
• Monitor and report control gaps, with recommendations for improvements.
• Ensure clearance of documents before posting/payments where applicable.
• Coordinate with branches and external partners as authorized.

Skills

Attention to detail

Internal controls

ERP

Excel

Clear writing

Confidentiality

Education

Bachelor's in Accounting/Finance/Commerce

ACCA/CA/ICMA preferred

Tools

ERP

Excel

Job description

Purpose

Independently check transactions and documents from all departments before approval, posting, commitment or payment. Catch errors, missing documents, duplicates, unauthorized commitments and control gaps early. Covers HVAC, firefighting, plumbing, solar and renewable-energy import and distribution.

Key Responsibilities

• Purchases: Verify requisitions, quotations, POs, pricing, terms, budget and authority. Flag split or duplicate orders and conflicts of interest.
• Supplier payments: Match invoices to POs and GRNs. Check calculations, taxes, advances and bank details. Hold payments with missing documents.
• Imports/LCs/customs: Cross-check invoices, packing lists, bills of lading, insurance and GD documents. Verify landed-cost components.
• Sales: Check discounts, credit limits, returns and invoices against approved orders and dispatch proof.
• Inventory: Review receipts, transfers, dispatches, write-offs and adjustments.
• Expenses/HR: Verify claims, petty cash, payroll changes, advances and settlements.
• Finance/GL: Review journals, accruals, tax documents and account coding before posting.
• Assets/projects: Check capex approvals, contractor bills, milestone claims and budgets.
• Branches: Review daily and monthly reports and reconcile cash, bank and stock.
• Reporting: Keep a pre-audit register, write observations (issue, evidence, risk, action), track follow-ups, report periodically and recommend control improvements.

Process

• Log each case in the register.
• Check it against a checklist.
• Record the outcome as Cleared, Returned or Escalated.

Clearance is a control check only. It does not replace management approval.

Authority and Limits

• Can: Request documents, return non-compliant items, and escape up.??`?`
• Cannot: Approve payments, select suppliers, negotiate terms, alter source documents or override authority.
• Must stay objective and avoid reviewing own work

Requirements

• Education: Bachelor’s in Accounting, Finance, Commerce or Business (ACCA, CA or ICMA preferred).
• Experience: 3–5 years in audit, accounts or controls; trading or import experience preferred.
• Skills: Attention to detail, knowledge of internal controls, ERP and Excel, clear writing, integrity and confidentiality.

KPIs

Coverage, turnaround time, exceptions identified, documentation quality, follow-up closure, control improvement and reporting timeliness.

Relationships

• Internal: All departments.
• External (as authorized): Suppliers, banks, clearing agents and tax consultants.