All-Round Admin, HR & Finance Specialist

Act International; Karachi Division; On-site; PKR 1,200,000 - 1,800,000; Full time

Job summary

ACT International is seeking an Admin, HR & Finance Officer to provide administrative, HR, finance, and operational support to ensure project implementation. The role ensures compliance with ACT International policies and donor requirements (WFP).

The position covers financial record-keeping, HR documentation, procurement, and reporting, with emphasis on confidentiality and working in a multicultural team; prior NGO/donor-funded project experience is preferred.

Qualifications

• Bachelor's or Master's degree in Finance, Accounting, Business Administration, Human Resource Management, Commerce, or related field.
• Minimum 3 years of relevant professional experience in administration, finance, HR, or office management, preferably with NGOs, INGOs, or donor-funded projects.

Responsibilities

• Maintain financial records, vouchers, cashbooks, and supporting documentation.
• Monitor project budgets and expenditures to ensure compliance with approved budgets and donor requirements.
• Prepare payment requests, advances, settlements, and financial reconciliations.
• Verify supporting documents before processing payments.
• Assist in monthly financial reports, budget forecasts, and expenditure tracking.
• Support audits by maintaining complete financial documentation.
• Maintain personnel files and HR records per ACT International policies.
• Support recruitment processes, vacancy announcements, interviews, onboarding, and staff documentation.
• Maintain staff attendance, leave records, contracts, and HR-related documentation.
• Coordinate staff orientation and policy compliance.
• Manage day-to-day office administration and smooth operations.
• Coordinate procurement and logistics per ACT International procedures.
• Maintain office inventory, fixed assets, and records.
• Arrange meetings, workshops, travel, accommodation, and administrative requirements.
• Ensure proper maintenance of office equipment, facilities, and project assets.
• Prepare administrative, HR, and finance reports; ensure compliance with policies and donor regulations.
• Maintain filing systems and confidentiality of financial, personnel, and beneficiary information.
• Support project monitoring, documentation, and record management.
• Adhere to ACT International's Code of Conduct and safeguarding policies.

Skills

Finance

HR

Administration

Procurement

Budgeting

MS Office

Excel

Communication

Organizational skills

Multitasking

Report writing

Confidentiality

Teamwork

English

Urdu

Education

Bachelor's or Master's degree

Tools

Microsoft Office Suite

Job description

ACT International is seeking an Admin, HR & Finance Officer to provide administrative, HR, finance, and operational support to ensure project implementation. The role ensures compliance with ACT International policies and donor requirements (WFP).

The position covers financial record-keeping, HR documentation, procurement, and reporting, with emphasis on confidentiality and working in a multicultural team; prior NGO/donor-funded project experience is preferred.