Workplace Coordinator

Jones Lang LaSalle Incorporated; Cebu City; On-site; PHP 246,000 - 379,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Workplace Coordinator – Logistics in Cebu, Philippines to keep our workplaces running smoothly. You will coordinate moves, manage mail and packages, and oversee office supplies while collaborating with facilities teams and vendors.

The role requires strong organization, multitasking, attention to detail, and solid communication. The successful candidate will support space planning, health and safety, and provide a welcoming, efficient workplace

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years in workplace coordination, facilities support, logistics, or office operations.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in Microsoft Office Suite and ability to learn workplace management software.
• Excellent communication and interpersonal skills with the ability to interact professionally with all levels of staff.

Responsibilities

• Coordinate workplace moves, additions, and changes with clear stakeholder communication.
• Manage incoming/outgoing mail, packages, and courier services with accurate logs.
• Oversee office supply inventory and vendor relationships for cost-effectiveness.
• Support space planning by tracking occupancy and updating floor plans.
• Serve as a point of contact for employee workplace needs and service requests.
• Maintain records related to workplace logistics and vendor activities.
• Coordinate with building management, vendors, and service providers for deliveries.
• Support health and safety by ensuring clear pathways and proper storage.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Problem solving

Education

High school diploma or equivalent

Associate degree or relevant coursework

Tools

Microsoft Office

CAFM systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Workplace Coordinator – Logistics

What this job involves: As a Workplace Coordinator – Logistics at JLL, you'll be the operational backbone that keeps workplaces running smoothly and efficiently. This role centers on coordinating the logistical elements that support dynamic work environments—from managing space utilization and coordinating moves to overseeing mail and package distribution, and ensuring supplies and resources are where they need to be, when they need to be there. You'll work closely with facilities teams, vendors, and employees to deliver seamless day-to-day operations while maintaining a welcoming, functional workplace experience. At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees—and in this role, you'll be instrumental in creating environments where people can do their best work. This position requires strong organizational skills, attention to detail, and a proactive approach to problem-solving in a fast-paced setting where no two days are exactly alike.

What your day-to-day will look like:

• Coordinate and execute workplace moves, additions, and changes, ensuring minimal disruption to daily operations and clear communication with all stakeholders
• Manage incoming and outgoing mail, packages, and courier services, maintaining accurate logs and ensuring timely distribution across the facility
• Oversee office supply inventory, placing orders as needed and managing vendor relationships to ensure cost-effectiveness and availability
• Support space planning initiatives by tracking occupancy, updating floor plans, and coordinating furniture and equipment allocation
• Serve as a point of contact for employee workplace needs, responding to service requests and troubleshooting logistical challenges with a solutions-focused mindset
• Maintain organized records and documentation related to workplace logistics, moves, and vendor activities
• Coordinate with building management, vendors, and service providers to schedule deliveries, installations, and logistical activities
• Support health and safety initiatives by ensuring clear pathways, proper storage of materials, and adherence to workplace standards

Required qualifications:

• High school diploma or equivalent; associate degree or relevant coursework preferred
• 2+ years of experience in workplace coordination, facilities support, logistics, or office operations
• Strong organizational and multitasking abilities with exceptional attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn workplace management software
• Excellent communication and interpersonal skills with the ability to interact professionally with all levels of staff
• Physical ability to lift and move office supplies and equipment (up to 30 lbs) and remain mobile throughout the workday
• Problem-solving mindset with the ability to work independently and prioritize competing demands

Preferred qualifications:

• Experience working in corporate facilities, commercial real estate, or property management environments
• Familiarity with computer-aided facility management (CAFM) systems or workplace management platforms
• Basic knowledge of space planning principles and workplace design concepts
• Experience coordinating vendor relationships and managing service level agreements
• Demonstrated ability to support workplace transitions, relocations, or large-scale logistical projects

Location: On-site –Cebu, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.